Paralegal Assistant

• Assist the Legal Counsel in Department litigation.
• Conduct research on legal issues.
• Prepare affidavits.
• Respond to discovery requests.
• Act as a liaison with the Attorney General s Office as it pertains to ongoing Department litigations.
• Prepare legal documents.
• Research and analyze law sources including statutes, recorded judicial decisions, legal articles, treaties, constitutions and legal codes.
• Prepare legal documents, including briefs, pleadings, appeals and contracts for review and approval by the Legal Counsel.
• Investigate facts and law of case to determine causes of action and to prepare supporting documentation accordingly.
• Prepare affidavits of documents.
• Coordinate assembly of documentation required as the result of subpoenas and discovery requests.
• Act as law librarian, keep and monitor legal volumes and ensure legal volumes are up to date.
• Act as liaison between the Department and Attorney General s Office in Department litigations.
• Ensure proper indexing and filing of original legal documents.
• Review Indiana Code and Indiana Administrative Code to make proposals regarding potential language changes.
• Answer phones for Legal Office personnel.
• Compile and prepare answers to requests for Production, Admission and Interrogatories.
• Draft and prepare legal notices, subpoenas, witness lists and other documents as required for the Indiana State Police Board.
• Draft and prepare litigation list for the Indiana State Police Board.
• Process and assign incoming Public Records Requests.
• Process incoming expungement orders
• Process attendance records for personnel assigned to the Legal Office.
• Compile and record training hours for personnel assigned to the Legal Office.
• Register/schedule staff attorneys for Continuing Legal Education.
• Serve as a liaison to the legislature as required.
• Serve on interview committees as required.
• Perform other duties as required.

Job Qualifications:

• Must be a high school graduate or possess and equivalent GED.
• Must possess ONE of the following:
• Bachelor's degree with a minimum of twelve (12) hours in law or paralegal studies; OR
• Bachelor's degree AND a Paralegal certificate; OR
• Bachelor's degree PLUS two (2) years of full time Paralegal experience; OR
• Associate's degree in paralegal studies (with certification) AND two (2) years full time legal experience; OR
• Certification in paralegal studies PLUS two (2) years full time paralegal experience; OR
• Paralegal Advanced Competency Exam (PACE) (as offered by the National Federation of Paralegal Associations), and be in good standing; OR
• Paralegal CORE Competency Exam (as offered by the National Federation of Paralegal Associations), and be in good standing; OR
• Certified Legal Assistant/Certified Paralegal (CLA/CP) certification (as offered by the National Association of Legal Assistants), and be in good standing.
• Basic understanding of the Legal Research sites LexisNexis and Westlaw preferred.
• Proficient in utilizing Microsoft Office, including Word, Excel, Outlook and Publisher.
• Must be able to conceptualize and develop programs and procedures.
• Ability to maintain confidentiality.
• Ability to communicate effectively, both verbally and in writing.
• Must be able to proofread documents accurately.
• Must have strong problem-solving skills.
• Must be able to organize, access, input, file and retrieve information utilizing computer.
• Must be able to work with minimal supervision, prioritize work and meet deadlines.
• Paralegal certification with 2 years paralegal experience.
• Prior experience w/Legal Research sites LexisNexis and Westlaw.
• Paralegal competency certification w/National Federation of Paralegal Associations or CLA/CP certification w/National Assoc. of Legal Assistants
• Associates degree (or higher) with paralegal Studies w/certification.
• Prior experience handling sensitive or confidential information.