Facility Associate

RESPONSIBILITIES:

• Assist Sr. Facilities Manager with administrative support
• Provides front reception desk support for guests, visitors and employees
• Assist in oversight and coordination of janitorial, food service, coffee services, badging, fitness center waivers
• Management of stocking of pantry/office supplies
• Coordination of incoming/outgoing mail
• Issue office announcements via electronic distribution lists
• Assists with dispatching of maintenance service requests to Landlord
• Organize and maintain filing system for all reports, vendor invoices, proposals, etc.
• Maintain current list of vendor contacts, emergency contact info, property information
• Coordination of catering/lunch program scheduling
• Provides support for meetings and conference room reservations, as needed and directed
• Any and all other duties and tasks as assigned

REQUIREMENTS:

• Bachelor degree and/or adequate experience
• Proficiency in Microsoft Office Products including Outlook, Word, Excel, and PowerPoint

QUALIFICATION / SKILLS AND COMPETENCIES:

• Strong communication and analytical skills
• Must have a team player attitude . Positive, outgoing, customer service orientation is a must
• Highly organized, efficient, and extremely detail oriented
• Ability to prioritize work among multiple tasks in a deadline driven environment, while interacting with varying seniority levels
• Demonstrated strength in oral and written communication skills
• Ability to interact and communicate with professional courtesy and tact among vendors, employees, guests at all levels of our organization
• Individual should be self-motivated and have the capacity to take on additional responsibilities as needed