Project Coordinator - Hybrid

Title: Project Coordinator - Hybrid

Mandatory skills:

project coordination, program support,
Google Suite, Excel, presentation tools,
Information Security terminology, project documentation practices,
cloud-based file sharing, Google Drive, SharePoint, conducting online research,
project management principles, project management tools,
cybersecurity, information technology projects, cybersecurity projects, State and Local Cybersecurity Grant Program, SLCGP,
Agile, Scrum, Lean project methodologies, Jira, Confluence, Smartsheets, Lucidchart,
AI tools, Gemini, ChatGPT,
project documentation, workflows, task trackers, project implementation, evaluation, process improvements

Description:

Position Summary:
The Project Coordinator will support cybersecurity initiatives within the Statewide Information Security and Privacy Office (SISPO). This role ensures effective coordination, documentation, and communication across internal teams, external partners, and statewide stakeholders. The ideal candidate is detail-oriented, highly organized, and capable of managing multiple priorities in a fast-paced, mission-driven environment.

Key Responsibilities:
Track and support progress across cybersecurity projects involving Governance/Risk/Compliance, and Engineering teams
Coordinate communication between internal teams and external stakeholders
Maintain project documentation, workflows, and task trackers
Support grant-related reporting and compliance efforts, including the State and Local Cybersecurity Grant Program (SLCGP)
Schedule and facilitate meetings, workshops, and stakeholder briefings (in-person, hybrid, and virtual)
Monitor deliverables and timelines to support adherence to state and federal requirements
Contribute to project implementation, evaluation, and process improvements
Prepare internal reports and executive briefings, and maintain organized project records

Minimum Qualifications:
2+ years of experience in project coordination or program support
Strong verbal and written communication skills
Excellent attention to detail, organization, and follow-through
Ability to manage competing tasks and deadlines effectively
Proficiency in Google Suite, Excel, and presentation tools
Ability to work independently and collaboratively
Familiarity with Information Security terminology and project documentation practices
Experience with cloud-based file sharing (e.g., Google Drive, SharePoint) and conducting online research to support projects.
Understanding of basic project management principles and tools

Preferred Qualifications:
Associate or Bachelor s degree or equivalent experience
Experience supporting or managing state or federal grant-funded projects
Familiarity with cybersecurity or information technology projects
Exposure to Agile, Scrum, or Lean project methodologies
Experience with Jira, Confluence, Smartsheets, Lucidchart, or similar platforms
Project management certification (e.g., CAPM, PMP)
Familiarity with AI tools (e.g., Gemini, ChatGPT) to support research, writing, and task automation

VIVA USA is an equal opportunity employer and is committed to maintaining a professional working environment that is free from discrimination and unlawful harassment. The Management, contractors, and staff of VIVA USA shall respect others without regard to race, sex, religion, age, color, creed, national or ethnic origin, physical, mental or sensory disability, marital status, sexual orientation, or status as a Vietnam-era, recently separated veteran, Active war time or campaign badge veteran, Armed forces service medal veteran, or disabled veteran. Please contact us at for any complaints, comments and suggestions.

Contact Details :

VIVA USA INC.
3601 Algonquin Road, Suite 425
Rolling Meadows, IL 60008