Administrative Assistant

Role: Administrative Assistant
Location: Seattle, WA
Duration: 12 Months Contract

Some specific things you ll work on:
Oversee reception desk and lobby: shipping and receiving; visitor management (NDA); security badging; welcomes and directs employees and guest.
Assist logistics such as escorting vendors, daily catering, mail distribution, office/team events.
Maintain filing system, both electronic and physical (filling & scanning).
Maintain overall office appearance and functionality by interfacing with various vendors and building engineers.
Assist with meeting coordination to include, scheduling, inviting, arranging follow up for various vendor meeting (catering, janitorial, maintenance).
Monitor equipment such as printer, coffee, water and ice machines, refrigerators, beverage coolers.
Assist in space management: move, seat assignment, furniture reconfiguration.
Assist in sending maintenance schedule communication emails.
Prepare communications such as monthly newsletters, office events.
Support in onboarding and offboarding
Coordinate with the Onboarding Team for upcoming new hires.
Prepare desks for new hires and remove personal belongings for any terminations.
Set up New Hire Monday Breakfast.
Office inventory management: kitchen, stationery, janitorial, first aid
Check inventory and order snacks/drinks/kitchen/restrooms & stationary essentials.
Re-stock and organize all office supplies.
Support in various ad hoc tasks: preventive maintenance inspections, event coordinating, responds to administrative inquires and questions.

Basic Qualifications:
Fluent in English
Quick learner
Product stocking experience and food handling experience
High School Graduate
Experience in Microsoft 365 applications preferred