Overview
Skills
Job Details
Job Description - Office Manager / Site Manager
Job Type: Part Time [ 20-30 hours a week ]
Location: Andover, MA (Onsite)
Rate: Negotiate and submit at market rate
Job Summary
The purpose of this position is to oversee the operations and maintenance of our Andover office. It will be responsible for day-to-day management of a range of functions, including building administration, maintenance, safety, security, vendor management, and more. This role is responsible for creating a safe, efficient, and well-maintained environment for our employees and customers. Role will report to Facilities Manager within the organization of the Head of Operations.
Essential Job Duties:
Oversee the day-to-day operations of the company's facilities for up to 30 hours per week, including maintenance, repairs, and renovations.
Responsible for supporting: Office space, Testing Lab, Studio and Forecasting Operation space. 100+ Employees
Operates the badging and security systems, including preparing visitor badges prior to arrival
Coordinate visitor management
Resolve all Facilities tickets submitted on a timely basis and address any employee needs / concerns regarding office operations.
Helps plan, organize and execute special office functions such as client visits, team meetings, office social events and other ad hoc events.
Manage seating charts
Oversee and support any modification or repair work being conducted on site
Ensure Kitchen / common areas including refrigerators are being kept clean, taking down any old posters
Manage any purchasing/licensing needed for office for food, beverages & other services
Maintain & update messaging content for TVs in office
Manage any purchasing needs for basic regular office and ad hoc supplies including in office food, beverages & other services
Assist in planning, training and execution of crisis management plans
Provide administrative and/or limited technical support as needed
Assist IT in delivery of site services or to monitor site conditions
Basic Qualifications (minimum requirements needed to perform this job)
Proven experience as a Office Manager, Site Coordinator or a similar role
Professional attitude and appearance with a positive customer-service attitude
Excellent verbal and written communication skills
Reliable scheduling & execution of deliverables
Proficiency in facility management software, Google and MS Office Suites.
Strong organizational and project management skills.
Excellent communication and interpersonal skills.
Ability to work independently and make sound decisions.
Preferred Skills
Analytical
Strategic thinker
Persuasive
Good oral and written communication skills
Unquestioned ethics