Hiring for Receptionist :: Dublin, CA 94568

Job Title: Receptionist

Work Location: 1 Park Place, Dublin, CA 94568

Duration: 10 Months Contract

Job Description:

Client is a leading provider of comprehensive human resources solutions for small to midsize businesses (SMBs). We enhance business productivity by enabling our clients to outsource their HR function to one strategic partner and allowing them to focus on operating and growing their core businesses. Our full-service HR solutions include features such as payroll processing, human capital consulting, employment law compliance and employee benefits, including health insurance, retirement plans and workers compensation insurance.

A Brief Overview
The Workplace Services team is responsible for operating Client facilities throughout the world. We govern the full lifecycle of our facilities, from site selection, leasing, design, and construction to ongoing operations. Our team plays a critical role in the workplace experiences that our colleagues have every day! Reporting to the Real Estate and Facilities Manager you will be responsible for greeting customers, colleagues, and visitors at the Dublin Client office, answering calls and providing a wide range clerical and administrative services in support of Client's Vision and Mission. As the first impression of Client to our visitors, colleagues, and callers, this role is a critical part of ensuring a positive interaction and experience.
Location
Dublin, California

United States (On-site)
What you will do

• Delivers excellent customer service to incoming customers, visitors, and colleagues.
• Ensures all visitors and guests are professionally greeted and connected with their Client host.
• Answers and manages incoming calls in a professional manner.
• Mail scanning services to support all business lines.
• Manages the Visitor Management process including check-in, and distribution of Security Access badges.
• Serves as a resource for department needs including preparing documents, presentations, printing, scanning, etc.
• Serves as a resource and coordinator for on-site meetings and events. (i.e. furniture set up in conference rooms and receiving catering orders for onsite rep)
• Works as a contributing team member toward Workplace Services goals.

Education Qualifications

• General education, vocational training and/or on-the-job training required

Experience Qualifications

• Typically 2+ years experience as a Receptionist, Office Coordinator, Administrative Assistant, or equivalent combination of education and/or related work experience required
• Experience in a corporate or professional work environment preferred

Skills and Abilities

• Excellent customer service skills
• Excellent verbal, written, communication, and interpersonal skills
• Ability to communicate and connect with employees at all levels of the organization
• Ability to multitask and resume focus after interruptions
• Ability to operate standard office equipment, including copiers, printers, scanners, and postage machines
• Ability to communicate with co-workers, clients, vendors, and other callers
• Ability to interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals
• Ability to communicate routine reports and correspondence
• Ability to adapt to a fast paced continually changing business and work environment while managing multiple priorities
• Proficient in Microsoft Office Suite, Microsoft Teams, and email
• A demonstrated commitment to high professional ethical standards and a diverse workplace

Travel Requirements
No travel required
Work Environment

• Work in clean, pleasant, and comfortable home or office setting. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable persons with disabilities to perform the essential functions.
• While performing the duties of this job, the employee is constantly required to sit and use hands to operate telephone, type and operate computer and mouse. The employee frequently is required to talk, hear, and bend and twist neck. The employee is occasionally required to stand, move, bend at waist, stoop, crouch, crawl or kneel. The employee may occasionally lift and/or move up to 15 pounds and rarely lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and distance vision.