Operations Manager

Hi,

Greetings from Bits & Bytes Technology Solutions, Inc

We have the below given requirement with one of our clients @ Albany

Kindly check and revert with your profile, if interested.

JD:

Operations Manager

Hybrid

Long Term

Mandatory Qualifications:

Bachelor s degree in public administration, nonprofit management, business administration, or related field; and

Five years of experience in operations management, project management, or similar role

Key Responsibilities

• Manage and coordinate the Commission s daily operations, ensuring that all functions run smoothly.
• Work closely with the Chair, Commissioners, and the Executive Director to document all operational processes and procedures.
• Serve as the primary point of contact for internal and external communications, ensuring timely and accurate information flow between Commissioners, contractors, collaborators, and the public.
• Establish and maintain a comprehensive schedule of public hearings (in-person and virtual) and business meetings (in-person) ensuring public accessibility in compliance with Open Meetings Law.
• Assist the Commission in the hiring of administrative, financial, legal, and communications staff to lead the critical work and to ensure the goals of the Commission are accomplished.
• Advise on best practices and innovative solutions to advance the Commission s mission and achieve its goal.
• Identify any gaps or challenges in the current operations and recommend solutions.

Meeting Coordination

• With the approval of the Commission Chair, develop and manage the schedule for all public hearings, business meetings, focus groups, and community outreach events, ensuring broad engagement and representation.
• Ensure all logistical aspects are in place, including venue and vendor selection, timely placement of public notice of meeting in news media, and agenda preparation.
• Coordinate the scheduling of commissioners, guest speakers, and public testimony, ensuring the meeting location, necessary materials, and information are distributed to all parties in advance.
• Manage the public testimony of participants in virtual hearings.
• Coordinate meeting logistics, such as confirming locations/venues, contracted vendors attendance, webcasting, recording, transportation of meeting set-up equipment, and catering.

Community Engagement

Assist with coordinating focus groups and outreach events to gather comprehensive community feedback.

Budget Management

• Work closely with the Chair, Commissioners and the Executive Director to document all financial processes and procedures.
• Confirm vendor invoice receipts, providing the approval to pay, and track payment disbursement.
• Maintain budget documentation (via Excel or other bookkeeping software).

Desired Skills:

• Strong organizational and multi-tasking abilities, with a focus on detail-oriented execution.
• Excellent communication, advocacy, public speaking, and interpersonal skills, with the ability to interact effectively with diverse groups.
• Experience in community engagement and public relations.
• Proficiency in project management tools and virtual meeting platforms.
• Proven track record in managing the logistics of large-scale meetings or events, including virtual components.
• Ability to work independently and the confidence to make sound decisions under pressure.
• Proven ability to manage and execute complex projects, including budgeting and staff oversight.
• Experience working with diverse communities and stakeholders.