Marketing Coordinator - Hybrid

Title: Marketing Coordinator - Hybrid

Mandatory skills:

medical, regulatory, legal review,
Veeva Vault Promo Mats, end-to-end processes,
project management,
marketing platforms, channels, email, events, social media, digital marketing, print campaigns, promotions,
marketing initiatives, digital, print, event marketing, marketing materials,
pharmaceutical industry, MLR, Medical, Legal, Regulatory, pharmaceutical Promo Mats,
annotating, referencing, anchoring, campaign assets, job status,
scheduling meetings, preparing presentations, coordinating travel arrangements,
marketing email campaigns, Salesforce, Acoustics,
email list segmentation, automation, drip, nurture campaigns, data-backed improvements,
SharePoint

Description:

Highly motivated and detail-oriented Marketing Coordinator responsible for helping coordinate marketing initiatives, with a focus on managing promotional materials through Promo Mats, including digital, print, and event marketing. The ideal candidate will have a strong understanding of the pharmaceutical industry and MLR (Medical, Legal, Regulatory). Must have pharmaceutical Promo Mats experience to be considered

Key Responsibilities:

Promo Mats (75% of the time)
Promo Mats managing processes from creation to approval ensuring all appropriate annotating, referencing and anchoring tactics are done accurately and aligned to the client standards
Create and manage schedules for all assets to align with go live dates, maintain a list of campaign assets and job status. Maintain list of campaign assets and job status.
Collaborate with cross-functional teams, including sales, medical affairs, and regulatory, to ensure alignment and compliance with company policies and industry regulations.
Capture action items and ensure follow ups from regulatory/medical/legal/marketing
Ensuring MLR processes and keeping teammates, agencies, and stakeholders involved to meet deadlines and correct any errors.
Coordinate with cross-functional team specific to promotional assessment during label, IRI or PI changes updates
Assist in managing and updating client website and e-catalog assets

Marketing (as time allows)
Assist in planning, coordinating, and managing marketing for trade shows, conferences, and events
Assist in building and implementation of marketing email campaigns utilizing Salesforce and Acoustics
Manage email list segmentation, automation, drip, and nurture campaigns to improve audience engagement.
Track key metrics and help recommend and implement data-backed improvements
Assist in building and management client SharePoint
Provide administrative support to the marketing team, including scheduling meetings, preparing presentations, and coordinating travel arrangements.
Maintaining an inventory and directory of marketing materials
Ensure processes are standardized, documented, and adhered to ensuring repeatable, high-quality outcomes for the department
Project manage as needed

Requirements:
2+ year of experience with medical/regulatory/legal review
Proficiency in Veeva Vault Promo Mats and end-to-end processes
Ability to work in a fast-paced environment, prioritize multiple tasks and deadlines
Strong attention to detail and organizational skills.
Excellent communication and project management skills.
Familiarity with various marketing platforms and channels, including email, events, social media, digital marketing, print campaigns and promotions

Notes:
Hybrid
Shift: 1
Part-time: 28-30 hours/week

VIVA USA is an equal opportunity employer and is committed to maintaining a professional working environment that is free from discrimination and unlawful harassment. The Management, contractors, and staff of VIVA USA shall respect others without regard to race, sex, religion, age, color, creed, national or ethnic origin, physical, mental or sensory disability, marital status, sexual orientation, or status as a Vietnam-era, recently separated veteran, Active war time or campaign badge veteran, Armed forces service medal veteran, or disabled veteran. Please contact us at for any complaints, comments and suggestions.

Contact Details :

VIVA USA INC.
3601 Algonquin Road, Suite 425
Rolling Meadows, IL 60008