Overview
Skills
Job Details
We have been retained by our excellent client in Houston to deliver a Document Control, Records Specialist to work on long term contract basis. Report to the Records Management Supervisor and work closely with the Design Services Group, the Drawing Records Management Group, and the Project Manager, on multiple projects, to coordinate the acquisition and organization of project documentation within our client s Records Management System. The Document Control Specialist accomplishes this by providing guidelines, company standards to third party engineering contractors on the organizational format of the required information and tracking the development of this information to assure its successful completion. They must have proven experience and skills at expediting workflow, and meeting project deadlines as it relates to engineering documentation and record-keeping requirements.
Facilitate project document management and document control as necessary to ensure the successful completion of all projects related documentation activities. Detailed items shall include:
- Assist the Project Manager in the establishment of a list of the required project record items at the onset of the project.
- Initiate the project record effort by ensuring the appropriate guidelines are available, understood, and implemented for the project.
- Manage the ongoing exchange of project related computer aided design drawings and associated project documentation.
- Provide distribution routing of documentation for review, per instructions provided by the Project Manager
- Finalize the completion of the project record effort by completing, signing, and dating the Project Records Completion Check List, and the Standards appendix.
- Organize and maintain the storage and archiving of completed project records.
- Coordinate the availability, reproduction, distribution, and archiving of project documentation.
- Assist in any audits that may be required and provide documentation to validate any regulatory requirements.
Provide assistance in the accessibility of Project documentation by performing the following functions:
Provide guidance so to enhance the ability of others to obtain required information through the use of departmentally developed tools and methods.
Administrative handling of Project Record Development, including: Receiving Records, Deciding / Consulting with PM on Required Processing, Processing Received Records, Making Project Records (including drawings) Available within the Company s Project Records Repository, and Providing Project Drawings to the Drawing Records Administrator.
Minimum Qualifications:
Formal training or equivalent experience in document management software, processes, methods, or systems.
Proficient computer keyboarding.
MS Excel, MS Word, and MS Access.
experience working with AutoCAD files, or basic text changes of AutoCAD files or experience with drafting. using AutoCAD is a BIG plus.
Experience Required:
Five years relevant work experience in a document management capacity supporting a team inside a Project Management / Project Engineering environment.
A proficient level of knowledge of the typical content, organization, and format of Engineered Project Documentation.
Technical aptitude in the use of scanning or document scanners or photographic reproduction ( copier ) equipment and methods.
Professionalism, attention to detail and proactive customer service attitude.
a diplomatic, deliberate and an effective communicator both written and verbal.
Employment Type: Contract or contract to hire
M-F, 40 hours per week, onsite Houston client offices.
Hourly Rate: $28.00 to $37.00 / hour w-2 employment
Location: Houston, Texas - onsite Houston - inside the 610 Loop
Immigration: s and those authorized to work in the US are encouraged to apply. We are unable to sponsor H1b candidates at this time.
Please apply with resume.
Houston contract opp t y: Document Control, Records Specialist
Any qualfied candidate is urged to please send a text to inquire.