Billing Assistant

Overview

On Site
Hybrid
BASED ON EXPERIENCE
Full Time

Skills

PROFESSIONAL SERVICES
LAW FIRM
CONSULTING FIRM
FINANCIAL SERVICES
MS WORD
MICROSOFT OFFICE
WINDOWS
ATTENTION TO DETAIL
PUNCTUAL
COOPERATIVE
INTERPERSONAL SKILLS
TEAM PLAYER

Job Details

Job Title: Billing Assistant
Location: Wheeling, WV

Overview:

DWS's client is seeking a detail-oriented and motivated professional to join their Finance team. This role will play a key part in supporting billing operations across the US, Europe, and Asia offices. The position involves bill posting, managing time entry files, maintaining personnel records in the billing system, and assisting with accounts receivable functions. The ideal candidate will bring strong technical proficiency, excellent communication skills, and the ability to handle a variety of billing and financial support tasks in a fast-paced professional services environment.

Responsibilities:

  • Provide support for billing analysts including bill posting of bills for US, Europe and Asia offices on a daily basis.
  • Verifying accuracy of time entry files and handling rejections, errors, updates, and inquiries, as appropriate.
  • Personnel maintenance in CMS including timekeeper set ups. Process and resolve disputes relating to personal charges for US, European and Asian offices.
  • Download accounts receivable information for payroll department related to outstanding personal charges. Provide up to date personal charge data for terminated timekeepers. Post the personal charge cash receipt sessions.
  • Complete payment and funds request forms for outside counsel invoices. Route forms to the applicable billing attorney for approval before submitting to accounts payable for processing.
  • Track outside counsel fee invoices and respond to outside counsel's request for payment information.
  • Assist the Accounts Receivable team with requests sent to the accounts receivable mailbox.
  • Assist the Accounts Receivable team with cash application at year end.
  • Assist with write downs/offs processed as part of the auto 540 auto write down program. Special projects, as needed.

Qualifications:
  • College degree preferred.
  • one to three years of similar work experience in a professional services firm.
  • Proficiency with Excel/MS Word and Windows environment.
  • Detail oriented, punctual, cooperative.
  • Excellent communication and interpersonal skills along with the ability to work with many people requesting a variety of tasks.
Preferred Skills:
  • Competency in using complex billing system.
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