Administrative Coordinator

Software Guidance & Assistance, Inc., (SGA), is searching for an Administrative Coordinator for a contract assignment with one of our premier Human Resources clients in Dublin, CA.

Responsibilities :

• Will provide excellent customer service for both internal colleagues and external customers, resolving routine and non-routine administrative issues.
• Responsible for effectively assisting the maintenance of the assigned office location and ensuring that colleagues and visitors are able to effectively work in the location, while adhering to the standard operating procedures outlined by the Workplace Services Manager.
• Receive, sort, and route incoming mail and faxes 10%
• Print documents, make copies and ensure outgoing mail is processed daily 45%
• Be point person for conference room calendar and work to ensure that colleagues maintain conference rooms 5%
• Ensure assigned office location is well-maintained, that all resources are in working order and that colleagues are able to work effectively 5%
• Assist in coordinating the following events: meetings and events, office-specific events, executive visits, etc. 5%
• Order, receive and, maintain kitchen and office supplies. 5%
• Greet visitors (i.e., vendors, clients, interviewees, executives, etc.). 5%
• Answer phones and route calls, and back up other administrative team members as needed 20%
• Performs other duties as assigned
• Complies with all policies and standards
• Minimum travel required.

Required Skills:

• High School Diploma
• 1+ years experience in administrative role
• Ability to multitask and handle multiple requests/projects simultaneously - Intermediate
• Ability to communicate efficiently and effectively - Advanced
• Ability to prioritize tasks and monitor progress with regards to your roles and responsibilities - Advanced
• Motivated to work with a mindset to complete projects efficiently - Basic
• Solid experience in Outlook, and general working knowledge of computer/printer/facsimile functions - Intermediate
• Familiar with Microsoft Office Suite a Plus - Basic
• Proficient in using intranets and internet for business applications desired - Basic
• Strong attention to detail - Basic
• Strong organization skills and typing ability- Basic
• Ability to exercise independent judgment to stay on course with job duties - Intermediate

SGA is a technology and resource solutions provider driven to stand out. We are a women-owned business. Our mission: to solve big IT problems with a more personal, boutique approach. Each year, we match consultants like you to more than 1,000 engagements. When we say let's work better together, we mean it. You'll join a diverse team built on these core values: customer service, employee development, and quality and integrity in everything we do. Be yourself, love what you do and find your passion at work. Please find us at .

SGA is an Equal Opportunity Employer and does not discriminate on the basis of Race, Color, Sex, Sexual Orientation, Gender Identity, Religion, National Origin, Disability, Veteran Status, Age, Marital Status, Pregnancy, Genetic Information, or Other Legally Protected Status. We are committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, and our services, programs, and activities. Please visit our company to request an accommodation or assistance regarding our policy.