PCard Works Project Leader

Overview

On Site

Up to $90

Accepts corp to corp applications

Contract - Independent

Contract - 12 Month(s)

No Travel Required

Skills

management

groupware

data mining

Web

systems

Pcard Works

UAT

risk assessment

information technology

training

PMP

Job Details

KLC Consulting, Inc.

Requirement for: PCard Works Project Leader - Tallahassee, FL

Contact: Maggie Manning: ,

End Client: Department of Financial Services, Office of Information Technology 101 E. Gaines Street, Tallahassee, FL 32301

Due Date: August 25, 2025 by Noon EST

All work is preferred to be performed onsite at the Department of Financial Services, Office of Information Technology located at 101 East Gaines Street, Tallahassee, Florida.

Background: The Department of Financial Services, is in need of staff augmentation services for the Division of Accounting and Auditing (Division) - One (1) Project Leader (Job#8230) to support the Division s integration of Florida PALM and PCard Works, as described in the SOW.

The Contractor shall provide services to prepare the purchasing card application, Bank of America Purchasing Card Works (Works), to exchange data with the State s new accounting system, Florida PALM (Planning, Accounting, and Ledger Management, a People Soft Enterprise Resource Planning (ERP) tool.

Contractor Responsiblities:

Implement the Florida PALM Data Integration Plan and work in conjunction with the Department Contract Manager and Bank of America as described below in section 5.b through 5.e.
The Contractor representative must perform the Department s tasks and activities detailed in the Florida PALM Data Integration Plan.
The Contractor representative must be available during Business Hours to meet with the Department and Bank of America.
The Contractor representative shall be required to work onsite during critical times to be planned at least two (2) weeks in advance.
The Contractor representative shall coordinate all configuration changes to the PCard Works application user screens, and validate all necessary changes to card holder profiles, default COA values, and custom reports.
The Contractor representative shall coordinate communications to external stakeholders. This may include:
Written communication;
User Manual updates;
Workshops; and
Training.

Note: A Contractor Representative with access to the Department s network is required to complete the Department s security awareness training. This training must be completed within fifteen (15) calendar days of the Contractor Representative s start date.

Table 1

Contractor Responsibilities

Deliverable

Name/Description

Tasks

Deliverable

Expectation/Performance Measures

Job Title (Job#8230:)

Project Management

Plan

1. Identify the needs of the PCard Team.

2. Coordinate Change Management:

i. Identify change impacts

ii. Identify changes needed for profile and default value updates.

iii. Identify changes needed for configuration spreadsheets

3. Create a Communication Plan.

4. Identify Training needs.

5. Identify Lessons Learned.

6. Coordinate the completion of the configuration set-up for new COA structure (configuration workbooks):

i. Coordinate the updating of user and group defaults.

ii. Coordinate updates to General Ledger (GL) Structure defaults, values and mapping, combinations and authorization rules.

7. Coordinate Production Configuration:

i. Coordinate the reconciliation of all transactions with the old GL Structure.

ii. Coordinate the uploading of existing transactions.

iii. Coordinate confirmation of GL change readiness.

iv. Coordinate confirmation that all new GL settings are correct and accurate.

v. Coordinate signoff on New GL in Production.

8. Coordinate monitoring and remediation.

9. Coordinate the transition call.

Project Management Plan must include:

Document Change Impacts:

o Data

o People

o Technology

o Processes

Communication Activities:

o Act as the liaison between A&A and Bank of America

Document Lessons Learned:

o Things to Avoid

o Things to Continue

Timeline with defined milestones

Document Preparedness Activities:

o Training activities

Deadline for preparing the Project

Management Plan: 10/06/2025

Data Integration

Progress Monitoring

Plan

1. Overseeing and supporting the remediation/integration of the PCard Works Files.

2. Overseeing and supporting the remediation/integration of the PCard Works Testing.

3. Prepare test scripts for PCard Works activities.

4. Risk Assessment.

5. Mitigation Error Handling.

6. Prioritize the order of execution of testing to confirm critical processes are fully tested and dependencies are considered.

Data Integration Progress Monitoring

Plan must include:

Identify Testing Activities:

o Test Cases

o Test Scripts

o File Integration Testing

o Record testing results

o Report testing results

Identify Risks:

o Create Risk Assessment

o Create a monitoring plan

o Develop escalation plan

Create a Mitigation Error Handling Plan:

o Develop escalation plan

Document Closing Criteria.

Deadline for preparing the Integration

Plan: 10/20/2025

Prepare Learning

Aids

1. Collaborate with the Division to determine the need for learning aids.

2. Prepare draft content for review.

3. Finalize content.

Learning Aids must include:

Documented process changes; and

Steps to complete the new processes.

Deadline for preparing learning aids:

12/31/2025

Interviews: If interviews are conducted, proposed Contractor Representatives that are located outside of the Tallahassee, Florida area, may be interviewed initially via Microsoft Teams video conferencing; however, a face-to-face interview at the Office of Information Technology (OIT) in Tallahassee, Florida, may be required prior to the final selection of the Respondent for performance of the services.

Content of Resumes

Resume / Responses must include:

The full, legal name of the proposed Consultant.
The Consultant s resume (consisting of no more than three (3) pages and including the Consultant s educational qualifications), demonstrating fulfillment of the minimum qualifications
The Skills Matrix. The Department will reject a Response that fails to include responses to the Mandatory Qualifications and Preferred Qualifications for a Consultant.
Pre-Screening References
One of the following statements:
1. The Consultant will be or anticipates being otherwise employed during the term of the PO. or
2. The Consultant does not anticipate being otherwise employed during the term of the PO.
Exhibit E, Resume Self-Certification Form, completed by the Consultant.

Education and Qualifications Matrix

Mandatory Qualification
A bachelor's degree in Computer Science, Information Systems, Business Administration, or other related field. Or equivalent work experience.		Yes or No and Provide the years of experience
A minimum of 3 years of IT work experience		Yes or No and Provide the years of experience
Experience of 2 or more years managing projects		Provide the years of experience
Highly proficient in both spoken and written English.		Yes or No
Mandatory Qualification
Experience with document management, groupware, relational database systems, data warehouse and data mining, Web and systems analysis/development.		Provide the years of experience
Experience with Pcard Works		Provide the years of experience
Experience with User Acceptance Testing (UAT), including defect management		Provide the years of experience
Reporting and understanding retesting requirements.		Provide the years of experience
Experience with risk assessments		Provide the years of experience
Providing Customer interface support in fulfillment of Customer requirements		Provide the years of experience
Providing technical and subject matter expertise in fulfillment of Customer requirements, including mitigation error handing		Provide the years of experience
Ensuring quality standards and work performance on tasks related to Customer requirements		Provide the years of experience
Ensuring the quality and timely completion of projects or services		Provide the years of experience
Developing and defining strategic visions for IT Projects		Provide the years of experience
Planning, organizing, and executing tasks in successful delivery of projects or services		Provide the years of experience
Experience supervising IT projects including assigning, planning, organizing, and directing subordinates' work efforts until completion of task orders		Provide the years of experience
Applying administrative, consultative, and technical expertise in fulfillment of Customer SOWs		Provide the years of experience
Experience with change management, including developing communications plan for training, agency engagements, and information sharing with stakeholders.		Provide the years of experience
Training Customer personnel through formal classroom courses, workshops. or seminars		Provide the years of experience
Applying a broad set of management skills and technical expertise as a project leader		Provide the years of experience
Has a Project Management Professional Certification (PMP)		Yes or No

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Job Details

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