Executive Assistant - I

Overview

On Site
$20 - $25 hr
Contract - W2
Contract - Independent
Contract - 12+ mo(s)

Skills

EXECUTIVE ASSISTANT
ADMINISTRATIVE ASSISTANT
MEETINGS
TRAVEL ARRANGEMENT
TRAVELLING
G-SUITE
GOOGLE SUITE
GOOGLE DRIVE
GOOGLESHEETS
EXCEL

Job Details

Payrate: $20.00 - $25.00/hr.

Responsibilities:
  • Managing and maintaining senior executives' complex calendar with constantly changing priorities, including scheduling meetings without clearance on occasion.
  • In some cases, coordinating on-site multi-day meetings which include catering, greeting guests and external partner teams, etc.
  • Planning travel including extensive support of international travel for executives and their teams, managing expenses, and overseeing/ensuring safe arrival/transport to and from various international locations.
  • Manage sensitive matters with a high level of confidentiality and discretion.
  • Oversee the daily operations of your assigned vertical. Prioritize competing tasks and/or deadlines, and track and report standardized measurements of success.
  • Partnering with other Executive/Legal Admins and setting a plan with other members of the administrative team within vertical structure to ensure constant coverage.
  • Screening and prioritizing communications, both external and internal.
  • Prepare presentations, agenda, reports, special projects, and other documents in the G-Suite platform.
  • Act as Engagement Hub Champion.
  • Handle vendor invoices through purchase order processing and reconciliation.
  • Organizing and coordinating the operation of an office, overseeing and managing the provisioning of supplies, equipment, and services that enable the staff to perform their jobs effectively.
  • Update and maintain team Google Drive information, permissions and other administration of team drives and files.
  • Update and maintain team slack channels
  • Performing ad hoc project related duties as requested.

Must Have Skills:
  • Excellent verbal & written skills/Time Management/Problem-Solving
  • G-Suite proficiency
  • Ability to commute to Client's hub in Basking Ridge, NJ.

Education/ Experience:
  • Bachelor's Degree or equivalent experience.
  • 0-3 years of experience
Pay Transparency: The typical base pay for this role across the U.S. is: $20.00 - $25.00/hr. Final offer amounts, within the base pay set forth above, are determined by factors including your relevant skills, education and experience and the benefits package you select. Full-time employees are eligible to select from different benefits packages. Packages may include medical, dental, and vision benefits, 10 paid days off, 401(k) plan participation, commuter benefits and life and disability insurance.

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