IT Project Coordinator/ Administrative Assistant

Title: IT Project Coordinator/ Administrative Assistance

Location: New Jersey (Can work Remotely)

Mode: Fulltime Position

We are looking for a Project Coordinator to help with an IT Program. The ideal candidate is detail oriented with a knack for communication and collaboration. The Project Coordinator is a highly collaborative person, working closely with IT and Business stakeholders of the Program.

Job Skills:

• 3+ years of experience as a project coordinator on IT projects.
• Expert level experience of using Microsoft Excel and PowerPoint. Be able to create Pivot tables and graphs in Excel.
• Clear understanding of project management best practices.
• Strong attention to detail and ability to manage multiple projects and deadlines.
• Ability to collaborate efficiently with cross-functional teams.
• Proven written and verbal communication skills.
• Must have strong organizational skills, be very detail-oriented, and mission-accomplish focused.
• Experience with ServiceNow is a plus.

Job Responsibilities:

• Work with the project team to support the coordination and execution of cross-departmental projects.
• Help support IT and Business teams to ensure all tasks are staying on track. This includes managing, completing to-do lists and supporting with outstanding details to meet deadlines.
• Collect status reports from Project Managers and prepare a consolidated status report.
• Multi-tasking and being detail-oriented is critical in managing multiple moving parts of the fast-paced project teams and processes.
• Responsible for all file management and ensuring that the team is uploading assets, dashboard information and critical files.
• Track vendor invoices and payments.
• Perform additional duties and ad-hoc projects as required.
• Creates, coordinates, and maintains project timelines and schedules.
• Communicates project schedule, requirements, and status to colleagues and stakeholders.
• Responsible for creating and sharing meeting agendas, as well as the distribution of follow-up notes and action items.