Project Control Specialist

Project Control Specialist Job ID#: 25-2197 Location: Linthicum, MD
Who We Are:
Since our inception back in 2006, Navitas has grown to be an industry leader in the digital transformation space, and we ve served as trusted advisors supporting our client base within the commercial, federal, and state and local markets.
What We Do:
At our very core, we re a group of problem solvers providing our award-winning technology solutions to drive digital acceleration for our customers! With proven solutions, award-winning technologies, and a team of expert problem solvers, Navitas has consistently empowered customers to use technology as a competitive advantage and deliver cutting-edge transformative solutions.
What You ll Do:
The Project Control Specialist will support the Budget and Finance Team in managing financial operations, ensuring compliance, accuracy, and transparency. This role includes monitoring contracts and deliverables, overseeing accounts payable and receivable, preparing financial reports, and reconciling financial management systems. The specialist will play a key role in budget preparation, variance analysis, APD documentation, and year-end closing activities to maintain the organization s fiscal integrity.
Responsibilities will include but are not limited to:

• Budget Preparation & Monitoring

  • Develop and update budget proposals, forecasts, and justifications for operational and capital expenditures.

  • Conduct cost-benefit analyses to support effective resource allocation.

  • Review historical spending trends and adjust financial projections accordingly.

  • Collaborate with internal departments to gather and validate financial data.

  • Draft clear and comprehensive budget notes that explain financial allocations, variances, and funding adjustments.

  • Prepare appendices for Advanced Planning Document (APD) updates, ensuring compliance with federal and state funding guidelines.

  • Track expenditures against approved budgets, identify deviations, and recommend adjustments.

  • Assist with mid-year budget reviews and reallocations.

• Accounts Payable (AP) & Accounts Receivable (AR)

  • Process vendor invoices, reimbursements, and payments in a timely and compliant manner.

  • Verify invoices against purchase orders and contracts, addressing discrepancies.

  • Generate invoices, track payments, and monitor outstanding balances.

  • Reconcile revenue transactions and deposits, ensuring accurate revenue recognition.

  • Provide timely support to vendors and internal stakeholders regarding billing and payments.

• Financial Analysis & Reporting

  • Prepare monthly, quarterly, and annual financial reports.

  • Conduct variance analysis between budgeted and actual expenditures.

  • Provide financial insights, recommendations, and forecasts to support decision-making.

  • Assist with cash flow management and long-term financial planning.

• Financial Management Information System (FMIS) Reconciliation

  • Review and reconcile FMIS transactions for accuracy and compliance.

  • Identify and resolve discrepancies in financial records.

  • Ensure all financial documentation aligns with policies, procedures, and audit standards.

• Year-End Closing & Audits

  • Prepare adjusting entries and accruals for accurate financial reporting.

  • Verify outstanding obligations and receivables with departments.

  • Support financial audits, ensuring compliance with closing procedures.

  • Generate final year-end financial statements and stakeholder reports.

What You ll Need:

• High School Diploma or equivalent (Bachelor s degree in Finance, Accounting, Business, or related field preferred).

• 3+ years of experience with financial monitoring systems, including budget tracking, reconciliations, and reporting.

• Familiarity with manpower and resource planning, financial analysis, and cost reporting guidelines.

• Strong organizational skills with the ability to manage multiple financial activities simultaneously.

• Excellent communication skills, with the ability to explain financial information to stakeholders.

Set Yourself Apart With:

• Prior experience working with State government financial processes or systems.

• Experience preparing APD appendices, financial justifications, or similar regulatory documentation.

• Proficiency in financial software systems and tools, including Microsoft Excel, Access, and reporting applications.

• Demonstrated ability to work independently and collaboratively within cross-functional teams.