W2 - Sr Internal Business Systems Analyst (Collaborating with Vendors, IT teams) - Hybrid in WI

The client is looking for an Internal Business Systems Analyst

Will close to submissions on July 23 at 4:00PM CST.

Top Required Skills & Years of Experience:

Business Systems Analyst capabilities with 5+ years of experience as a Business Analyst, Business Systems Analyst, or similar role, preferably in system implementation or process improvement projects.
5+ years proven experience gathering and documenting business and technical requirements.
5+ years' Experience collaborating with vendors, IT teams, and business stakeholders to deliver technology solutions.

Nice to Have Skills:

Professional certification in Business Analysis, Lean Six Sigma, or Change Management.
Familiarity with grant management systems or enterprise software implementations.
Experience working on system integration projects involving financial management systems.
Knowledge of state or federal government operations, policies, and funding processes.

Interview Process: Teams meeting

Duration of the Contract: Through 6/30/26

Onsite or Remote? Candidate MUST be a WI resident or willing to relocate to WI prior to starting the role at their own expense.

Position will require a hybrid work schedule, with onsite work in downtown Madison, WI approximately 1-2 days per week based on business needs. Remote work days require contractor to maintain high-speed internet connection at remote location(s) and their expense.

Project details (project overview, who the contractor will work with, soft skills needed, etc.):

The client is initiating a department-wide effort to modernize and centralize its grant administration information systems and related processes through the development and/or procurement of a comprehensive Grant Administration System. To support this complex initiative, client requires a dedicated Business Systems Analyst to lead a business process analysis and requirements gathering by working closely with grant program staff, IT professionals, leadership, and external vendors. The analysis will be used to complete the following project deliverables:
System feasibility study
Future-state system architecture design
Cost estimates for system development/procurement and maintenance

Additional details: This position will report to the client Office of Grants Management Director and be part of a contractor team that includes a Project Manager and a Systems Architect. The team will also be supported by a part-time Project Manager from the client PMO, who will help to connect this team to the internal stakeholders, technical resources, and subject matter experts throughout the department.

To support this complex, cross-divisional initiative, client requires a dedicated Project Manager contractor to coordinate and oversee the work of the contractor team responsible for the planning and analysis phases of the project. These phases include:

Knowledge, Skills, and Abilities:

Project Description: Grant Administration System Modernization Project

The client is undertaking a critical project to modernize and enhance our agency's Grant Administration System to be used to manage the full lifecycle of state and federally funded grant programs. The existing processes and systems are outdated, relying heavily on manual workflows, spreadsheets, and disconnected tools that limit efficiency, data accuracy, and transparency.
The new Grant Administration System will serve as a centralized, enterprise solution designed to:
Streamline grant application, review, award, and monitoring processes.
Improve data management, reporting, and decision-making through integrated dashboards and performance metrics.
Enhance compliance with state and federal regulations related to financial management, auditing, and transparency.
Support improved communication and collaboration between grant program staff, applicants, award recipients, and agency leadership.
Integrate with existing financial systems to ensure seamless fund management, payment processing, and reconciliation.

This system will ultimately improve services to external grantees while providing internal staff with the tools and data they need to efficiently manage multiple funding sources, grant programs, and performance reporting requirements.

The Business Systems Analyst will play a key role in guiding this high-priority initiative by gathering and analyzing information from business units, IT staff, and system vendors to ensure successful system design and selection. They will document and translate business needs into functional and technical requirements, user stories, process flows, and system specifications. They will facilitate workshops, interviews, and working sessions to define current-state and future-state business processes. The will also conduct gap analyses, data mapping, and reporting requirements gathering to support system implementation and integration with financial systems, relying on experience and judgment to accomplish project goals.