Office Admin

Job Summary:

We are looking for a proactive, organized, and detail-oriented Office Administrator to support both the daily administrative operations of the office. Position requires excellent multitasking abilities, strong communication skills, and the utmost professionalism and discretion.

Key Responsibilities:

Reception & Communication Management

• Manage the front desk and reception area, welcoming visitors with professionalism.
• Handle incoming calls, route them appropriately, and take accurate messages.
• Respond to general inquiries and provide administrative assistance as needed.

Travel & Logistics Coordination

• Coordinate travel arrangements, including flights, accommodation, and local transportation.
• Maintain travel records and ensure compliance with company travel policies.

Event & Meeting Coordination

• Plan and organize internal meetings, events, and company functions.
• Liaise with vendors and service providers to manage event logistics.

Facility & Office Management

• Monitor and replenish office supplies; manage relationships with office vendors and service providers.
• Ensure the office environment is clean, organized, and functioning efficiently.
• Manage housekeeping staff and ensure cleanliness standards are consistently met.

Errand & Task Management

• Manage office-related errands such as courier services, document submissions, and procurement.
• Assist in various ad hoc administrative tasks as required.

Requirements:

• Proven 2-3 yrs experience in an administrative, receptionist, or executive assistant role.
• Excellent communication and interpersonal skills.
• Strong organizational and multitasking capabilities.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and office management tools.
• Professional demeanor with a high level of customer service orientation.
• Experience in travel coordination and event planning is a plus.
• Ability to work under pressure, prioritize tasks, and adapt quickly to change.
• High degree of integrity, confidentiality, and discretion.