Project Coordinator / Business Analyst / PMO Governance

DESCRIPTION OF SERVICES:

Our client is seeking a highly organized and analytical Project Coordinator / Business Analyst to support the design and implementation of a Project Management Office (PMO) framework. This individual will serve as a vital link between project management, PMO leadership, and business stakeholders helping to define processes, capture requirements, and align projects with organizational strategy.

The ideal candidate will combine strong coordination and analytical skills with a deep understanding of project management principles. They will help formalize PMO standards, develop reporting and governance tools, and gather business requirements to ensure that PMO processes and project outcomes align with enterprise objectives..

Responsibilities:

• Assist in developing and implementing the PMO framework, including standardized templates, processes, and governance structures.
• Support the creation of project lifecycle documentation, methodologies, and best practice guidelines.
• Collaborate with leadership to define PMO metrics, performance indicators, and reporting standards.
• Help establish portfolio tracking and project intake processes.
• Coordinate project activities, schedules, resources, and deliverables across multiple initiatives.
• Track project progress and support reporting on milestones, risks, and dependencies.
• Facilitate project and PMO meetings; prepare agendas, capture notes, and manage follow-ups.
• Support the integration of project data into dashboards and management reports.
• Gather, analyze, and document business requirements to inform PMO tools, templates, and reporting systems.
• Conduct stakeholder interviews and workshops to identify needs, pain points, and opportunities for improvement.
• Map and optimize current and future business processes related to project and portfolio management.
• Translate requirements into actionable PMO enhancements or process improvements.
• Partner with IT and business teams to validate requirements and ensure effective solution implementation.

Qualifications

• 12+ years of experience in project coordination, PMO support, or project administration.
• Solid understanding of project management methodologies (Waterfall, Agile, hybrid)
• Experience with project management tools (e.g. MS Project, Smartsheet, Azure DevOps, Jira, or similar)
• Strong organizational, communication, and analytical skills.
• Ability to manage multiple priorities, deadlines, and stakeholders in a fast-paced environment.