Executive Administrative (Contract to Hire)

Immediate need for a talented Executive Administrative (Contract to Hire). This is a 12+ Months Contract opportunity with long-term potential and is located in San Francisco, CA (Onsite). Please review the job description below and contact me ASAP if you are interested.
Job ID:25-89827

Pay Range: $38 - $40/hour. Employee benefits include, but are not limited to, health insurance (medical, dental, vision), 401(k) plan, and paid sick leave (depending on work location).

Key Responsibilities:

• Manage daily calendars for senior leaders, demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules based on last-minute changes. Arrange and reserve conference rooms, catering, audio/video and other services as needed for meetings and conferences.
• Coordinate travel arrangements and submit expense reports in an efficient manner using Concur.
• Drive key team activities and events (such as team meetings, strategy sessions, conferences, ordering supplies and social events).
• Handle tasks proactively and efficiently to ensure seamless coverage for all supported staff.
• Build and maintain good business relationships with executives and administrative staff across the organizations.
• Complete ad hoc administrative requests in a timely and detailed manner.

Key Requirements and Technology Experience:

• Skills-Concur or AMEX T&A or any T&A, Outlook/MS office and MS teams
• Minimum 5-years' experience as Administrative Support; must not be junior or first time in this role.
• Having worked in the Investment or Finance field a plus
• The CWK will support a team of 4 key people (1- Managing Director and 3 - Executive Directors)
• Must be Tech Savvy
• Must be able to multi-task and prioritize changing requests
• Comfortable supporting an all-male team
• Must be comfortable with virtual training, while learning the job
• Key Personality Traits: Go-Getter; engaging; independent thinker and worker professional; comfortable participating in community and or office events
• Work Hours: TBD based on client need (Most start their work day at 8:30am or earlier)
• Work Location: San Francisco, in office. 5 days a week until properly trained and comfortable with daily duties (approx. 1-month), then move to the -4:1 work week, only after approved by leadership.
• Experience working with:
• Microsoft Suite (Excel; PowerPoint; MS Word; MS TEAMS; Outlook)
• Outlook calendar management/ Scheduling/
• TEAMS Video Conferencing
• Concur expense and reimbursement submissions
• Travel Arrangements: work with a dedicated *** Client hotline representative
• Interview process:
• 3-4 interviews (#2 & #3 are on-site and expected to be on the same day)
• One interview with Lisa Blazer Noonan (Video conference); 30-45 min
• 1-2 interviews; combination in-person and walk-through with key team members. (In-person SF office) (approx. 1-2 hrs)
• Interview with existing *** Admin. Business Partner or other professional administrator. (In-person SF office) (30-60 mins)
• Short-Term Outcome:
• The right candidate can convert from a Temp-to-Perm worker.
• 5+ years of administrative experience, preferably at a large global organization in the financial services industry.
• Ability to work independently and assume additional responsibilities as the need arises.
• A positive and can-do attitude.
• Desire and ability to provide outstanding service to internal and external clients.
• Maintains focus with sense of urgency, while upholding respect for others.
• Proven track record to managing competing priorities and meeting tight deadlines.
• Excellent communication skills (written and verbal).
• Strong computer skills (Concur T&E System, MS Word, Excel, PowerPoint, Outlook).
• A high level of attention to detail.
• Discretion in handling confidential information in all aspects of work.

Our client is a leading Investment Industry and we are currently interviewing to fill this and other similar contract positions. If you are interested in this position, please apply online for immediate consideration.

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