Proposal Writer (Federal and State Government

Overview

Hybrid
Depends on Experience
Full Time

Skills

Federal and State proposal writing
RFP/RFI/RFQ analysis
Compliance matrix creation
Government procurement knowledge (FAR
DFARS
State-level guidelines)
Technical writing
Editing
Proofreading
Project management
Time management
Collaboration with SMEs and Capture Managers
Storyboarding
Proposal strategy development
Capture planning
Microsoft Office Suite (Word
Excel
PowerPoint)
Adobe Acrobat
Proposal automation tools (SharePoint
Privia
RFPIO
Loopio)
Past performance narrative development
Management plan writing
Resume writing for proposals
Critical thinking
Problem-solving
Basic graphics support (charts
tables
infographics)
Detail orientation
Organizational skills
Understanding of contract vehicles (IDIQs
BPAs
GWACs)
Ability to work independently and in teams.

Job Details

Job Title:
Proposal Writer (Federal and State Government)

Location:
[Maryland] Local candidates preferred (Hybrid/Remote options may be available)

Position Type:
Full-Time | Contract

Job Summary:
We are seeking an experienced Proposal Writer with a strong background in responding to Federal and State government RFPs, RFIs, and RFQs. The ideal candidate will have hands-on experience developing compelling, compliant, and competitive proposals for public sector clients. This individual will collaborate with capture managers, technical teams, and executives to create high-quality content that aligns with solicitation requirements and win strategies.

Key Responsibilities:

  • Analyze and interpret RFP/RFI/RFQ documents from Federal and State agencies.

  • Develop compliant and persuasive proposal content including executive summaries, technical approaches, past performance, resumes, and management sections.

  • Lead or support proposal kick-off meetings, storyboarding, writing, editing, and production activities.

  • Coordinate with subject matter experts (SMEs), project managers, and business development teams to gather information and refine proposal content.

  • Maintain proposal templates, boilerplate content, and past performance libraries.

  • Ensure proposals are completed on time and meet all compliance requirements.

  • Perform quality reviews for grammar, style, and compliance with solicitation instructions.

  • Support pricing narratives and oral presentation preparations, if required.

  • Stay current with best practices in federal/state procurement and proposal development methodologies.

Qualifications:

  • Bachelor s Degree in English, Communications, Business, Public Administration, or a related field (Master s preferred).

  • 3 7+ years of professional experience writing proposals for Federal and/or State government clients.

  • Strong understanding of the Federal Acquisition Regulation (FAR) and procurement processes.

  • Experience with proposal development tools such as SharePoint, Microsoft Word, and Adobe Acrobat.

  • Excellent writing, editing, communication, and project management skills.

  • Ability to manage multiple deadlines in a fast-paced environment.

  • Familiarity with various government contracting vehicles (GSA Schedules, IDIQs, BPAs, etc.) is a plus.

  • APMP certification is a plus (not mandatory).

Preferred Skills:

  • Experience writing for agencies such as DHS, DOD, HHS, DOJ, or State-level health/human services departments.

  • Ability to create compelling graphics, charts, and visuals using tools like PowerPoint or Visio.

  • Knowledge of Capture Management and pre-RFP processes.

Work Authorization:

  • Must be authorized to work in the U.S. without sponsorship.

Employers have access to artificial intelligence language tools (“AI”) that help generate and enhance job descriptions and AI may have been used to create this description. The position description has been reviewed for accuracy and Dice believes it to correctly reflect the job opportunity.

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