W2-Olympia, WA (Onsite) :: Front Office Associate

Front Office Associate

6+Months

Olympia, WA (Onsite, 5 Days a Week)

Required Experience and Competencies:
- Demonstrated experience in a Receptionist or Front Office role, or a related position
- Advanced abilities in Microsoft Office applications
- Exhibits a professional demeanor and maintains a presentable appearance
- Strong skills in both writing and speaking for effective communication
- Exhibits initiative and capable of handling unforeseen situations promptly
- Exceptional skill in organizing tasks, time, and resources
- Strong orientation towards providing exemplary customer service

Technical Proficiencies:
- Experience with digital reservation platforms, with a preference for candidates knowledgeable in Magnet software

Key Responsibilities:
- Greet, assist, and provide direction to visitors in a friendly and professional manner
- Undertake various administrative duties
- Keep the reception area tidy and well-organized
- Manage incoming telephone calls
- Uphold safety measures by overseeing the reception area, maintaining a visitor logbook, and issuing visitor badges
- Coordinate and manage office supply inventories with the OneTeam system
- Provide assistance with scheduling using the Magnet booking system
- Process incoming and outgoing correspondence
- Offer support with organization of catering services for meetings and events