Administrative Assistant

Job Description:

Key Responsibilities:

• Manage and maintain executives' calendars, appointments, and complex travel arrangements.

• Prepare, proofread, and edit correspondence, reports, presentations, and other documents.

• Conduct research, compile, and analyze data to create detailed reports and documents.

• Handle all incoming and outgoing communications (emails, calls, and mail) professionally.

• Coordinate logistics for meetings, conferences, and events, including material preparation.

• Monitor and manage office supplies inventory; reorder items as necessary.

• Assist in the preparation and distribution of regularly scheduled internal reports.

• Develop, organize, and maintain a structured filing system for efficient document retrieval.

• Provide frontline support for visitors and serve as liaison between internal and external clients.

• Collaborate with executive and senior administrative assistants to manage leadership support tasks.

Skills & Competencies:

• Ability to interpret and apply information from safety rules, operation guides, and procedure manuals.

• Proficient in drafting professional reports and routine correspondence.

• Confident in public speaking; able to present effectively to individuals and groups.

• Skilled in basic math functions: addition, subtraction, multiplication, division, fractions, and decimals.

• Ability to calculate percentages, ratios, and interpret bar graphs.

• Proficient in Microsoft Office Suite: PowerPoint, Word, Excel (and other relevant tools).