Project Coordinator?

Software Guidance & Assistance, Inc., (SGA), is searching for a Project Coordinator for a Contract assignment with one of our premier Healthcare clients in San Francisco, CA.

Responsibilities :

• Involves managing or performing the administrative services or managing the full general operations of an academic or non-academic organization(s). Administrative services include activities in finance and human resources and may also include IT, facilities, or student services. General management activities include long and short range strategic planning in determining the mission and directing all activities of multi-disciplinary departments through subordinate management staff.
• Oversees, plans, and administers various administrative operations, representing Adult Services on committees and providing support for projects and initiatives, including but not limited to:
  • All-Campus Master Space Planning Committee
  • Hospital Bed Capacity, Throughput, and Discharge Task Force
  • Throughput Enterprise Asset Management Committee
  • Project Blue Initiative
  • Service Line Development Committee
  • Cross-functional BU COO Collaboration Committee
  • Emergency Preparedness & Workplace Violence Prevention Committee
  • Inpatient Revenue Cycle Optimization Committee
  • Supply Chain & Utilization Management Committee
• Coordinates a variety of activities including:
  • Managing position requests
  • Assisting with the onboarding of new team members
  • Facilitating requests related to IT, facilities, and / or contracts and grants
  • Ensures successful completion of HR/Payroll related forms and documents
  • Gathers, analyzes, prepares and summarizes financial and HR reports
  • Performs recharge administration as needed
  • Administers facilities and space logistics and manages equipment needs.
• Manages complex schedules and meeting coordination for the Chief Operating Officer of Adult Services, ensuring seamless organization and efficiency. This includes scheduling high-level meetings with internal and external stakeholders, prioritizing urgent matters, and anticipating potential conflicts.

Required Skills:

• Bachelor's degree in related area and / or equivalent experience / training.
• At least 5+ years of experience managing complex projects in a clinical, academic, or health system setting
• Proven ability to coordinate cross-functional initiatives, committees, and enterprise-level operations
• Strong knowledge of university systems, especially around contracts, grants, HR, and finance
• Demonstrated skill in supporting strategic leadership with performance tracking, planning support, and operational follow-through
• Proficiency in tools like MS Teams, Office Suite, and familiarity with Lean principles
• A hybrid background-Project Management first, with high-level Executive Assistant capability second
• Thorough knowledge of University rules and regulations, processes, protocols and procedures for budget, accounting and fund management, and / or personnel management.
• Interpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness, advising and counseling skills.
• Knowledge of a variety of administrative operational activities such as event planning, basic fundraising processes, risk management planning, website design, accounting and payroll, and contracts and grants regulations and guidelines.
• Solid knowledge of common University-specific computer application programs.
• Ability to use discretion and maintain confidentiality.
• Strong skills in short-term planning, analysis, problem-solving, and customer service.
• Thorough knowledge of financial analysis and reporting techniques, and / or human resources policies and procedures for staff and academic employees.

Preferred Skills:

• Project Management Certification

SGA is a technology and resource solutions provider driven to stand out. We are a women-owned business. Our mission: to solve big IT problems with a more personal, boutique approach. Each year, we match consultants like you to more than 1,000 engagements. When we say let's work better together, we mean it. You'll join a diverse team built on these core values: customer service, employee development, and quality and integrity in everything we do. Be yourself, love what you do and find your passion at work. Please find us at .

SGA is an Equal Opportunity Employer and does not discriminate on the basis of Race, Color, Sex, Sexual Orientation, Gender Identity, Religion, National Origin, Disability, Veteran Status, Age, Marital Status, Pregnancy, Genetic Information, or Other Legally Protected Status. We are committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, and our services, programs, and activities. Please visit our company to request an accommodation or assistance regarding our policy.