Front Desk/Administrative Assistant

Why do you need to choose between doing important work and having a fulfilling life? At Ardent, we have both. Ardent employees are committed to solving our customers’ most difficult problems—and we are committed to the well-being, personal goals, and professional development of our employee. We are “All In.” We put forth our strongest effort possible to get the mission accomplished and we do it together. We respect the skills and experience you bring to the Ardent team. And we provide a rewarding environment to help you succeed. 

We offer highly competitive benefits, professional development opportunities, and an exceptional culture that embraces flexibility, innovation, collaboration, and career growth. A collective service mindset underpins our work, and a shared camaraderie to serve clients, colleagues and our communities set us apart. Our full commitment to being "All In" for our employees and our clients is not just our approach, it is our standard. If this sounds like the perfect fit for you, choose Ardent and make a difference with us. 

Ardent is seeking a Front Desk / Administrative Assistant to join our team.

This hybrid role requires 3–4 days per week onsite at our Tysons Corner–Vienna, VA office.

Position Description:

We are looking for an organized and proactive Front Desk / Administrative Assistant to serve as the first point of contact for our company and provide daily administrative support. This role includes front desk duties, office coordination, and executive assistance. The ideal candidate is personable, able to handle multiple tasks in a fast-paced environment, comfortable working both independently and with a team, and understands the importance of on-site presence. Trustworthiness and accountability are essential.

Responsibilities and Duties:

• Front Desk & Office Support
  • Greet visitors and create a welcoming, professional first impression.
  • Answer and route incoming calls, emails, and inquiries.
  • Manage conference room schedules and prepare meeting spaces.
  • Handle daily mail: receive, sort, and distribute; manage outgoing shipments.
  • Order, stock, and maintain general office and breakroom supplies.
  • Ensure shared spaces (lobby, kitchen, break areas, copy rooms) are clean, stocked, and presentable.
  • Coordinate with building management and service vendors (cleaning, maintenance, etc.).
• Administrative & Executive Support
  • Maintain calendars and assist with scheduling for leadership team members.
  • Arrange travel logistics, including flights, hotels, and transportation.
  • Prepare and submit expense reports.
  • Support meeting and event planning, including ordering catering, preparing materials, and setup/cleanup.
  • Assist with company-wide communications, announcements, and document preparation.
  • Support research projects.
  • Provide occasional off-site or after-hours assistance during corporate events.
  • All other duties as assigned.

Requirements: 

• 2+ years of experience in an administrative, receptionist, or office support role (government contractor environment preferred).
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Adobe Acrobat.
• Strong written and verbal communication skills.
• Highly organized with great attention to detail and the ability to juggle multiple priorities.
• Demonstrated professionalism, discretion, and reliability.
• Prior experience assisting executives preferred.

Due to the nature of the work we support, all candidates in consideration for this role must be willing to undergo the government issued background investigation process.

Ardent is an equal opportunity employer. We will not discriminate in employment, recruitment, advertisements for employment, compensation, termination, upgrading, promotions, and other conditions of employment against any employee or job applicant on the bases of race, color, gender, national origin, age, religion, creed, disability, veteran's status, sexual orientation, gender identity, gender expression, or any other basis protected by state, local, or federal law.