Executive Assistant

Title: Executive Assistant

Location: Boston, MA, 02115

Job type: 12+ months Contract

Client: Direct Client

Essential Qualifications

Education & Experience

• Bachelor's degree required
• Administrative experience supporting senior executives
• Demonstrated expertise in complex calendar management for multiple VPs/AVPs simultaneously

Core Competencies

• Independent Decision-Making: Ability to work autonomously, exercise sound judgment, and make decisions within scope of responsibility
• Executive Communication: Professional, polished communication skills across all organizational levels and with external constituents
• Technology Proficiency: Advanced comfort with technology platforms and digital tools
• Microsoft Office Mastery: Expert-level proficiency in Excel, Word, PowerPoint, Outlook, Teams, and OneNote

Critical Skills

• Organizational Excellence: Superior planning, prioritization, and multitasking abilities in high-pressure environments
• Attention to Detail: Exceptional proofreading skills and meticulous follow-through
• Confidentiality: Experience handling sensitive personnel and organizational information
• Adaptability: Flexibility to respond creatively to urgent requests with short turnaround times
• Positive Attitude: Professional demeanor with ability to thrive in busy, dynamic environments

Preferred Qualifications

• Digital Workflow Expertise: Proficiency with Microsoft To Do, Microsoft Flow, SharePoint, and ServiceNow
• Industry Experience: Background in IT, technology, or higher education environments
• Process Improvement: Experience identifying and implementing efficiency enhancements

Key Responsibilities

Executive Support for Chief Information Officer

• Comprehensive Executive Support: Provide full-scope administrative support including strategic calendar management, coordinated with Head of OCIO & IT Operations
• Event Planning & Coordination: Organize and execute CIO events, meetings, and strategic gatherings from conception to completion
• Project Coordination: Track agendas, manage action items, monitor priorities, and facilitate Microsoft Teams meetings
• Financial Administration: Process purchase requests, complete expense reports, manage vendor justifications and quotes
• Procurement: Execute purchasing decisions on behalf of the CIO
• Document Management: Maintain, organize, and update critical CIO documents; prepare sophisticated spreadsheets, reports, presentations, and executive dashboards

Deputy CIO Support Services

• Complex Scheduling: Manage intricate calendars for both Deputy CIOs with competing priorities
• Daily Operations: Provide comprehensive briefings using OneNote, Microsoft To Do, and Microsoft Flow
• Administrative Excellence: Handle purchase requests, expense reporting, and vendor management
• Meeting Facilitation: Coordinate agendas, track action items, and manage Microsoft Teams sessions
• Executive Deliverables: Create high-quality presentations, reports, and analytical documents

CIO Direct Report Support

• Calendar Management: Coordinate scheduling and calendar maintenance for designated CIO direct report
• Expense Management: Process and manage expense reports and reimbursements

Strategic Project Leadership

• Talent Operations: Coordinate onboarding and offboarding for Deputy CIO direct reports
• Event Management: Plan and execute OCIO events, virtual gatherings, and executive travel arrangements
• Strategic Support: Assist with special projects and planning initiatives for the Office of the CIO
• HR Partnership: