Overview
On Site
Depends on Experience
Accepts corp to corp applications
Contract - W2
Contract - 12 Month(s)
Skills
Accountability
Administrative Support
Collaboration
Communication
Executive Support
Leadership
Management
Job Details
We are looking for a Executive Administrative Assistant for our client in Frankfort, KY
Job Title: Executive Administrative Assistant
Job Type: Contract
Job Description:
- The Administrative Support Specialist provides comprehensive administrative, coordination, and organizational support across multiple functions, including timekeeping, HR coordination, procurement assistance, policy monitoring, meeting management, and executive support.
- This role supports both day-to-day operations and long-term initiatives led by the Executive Director.
- Perform biweekly and monthly timekeeping tasks for employees and contractors.
- Assist with travel planning, procurement organization, and document preparation.
- Schedule meetings, prepare agendas, and document minutes.
- Distribute agendas and minutes as required.
- Manage office events and coordinate executive-level meetings.
- Track action items and ensure follow-up.
- Coordinate contractor hiring with staff augmentation vendors.
- Post and remove positions on internal sites.
- Manage employee hiring processes as needed.
- Request access and equipment for new hires.
- Confirm onboarding and offboarding with managers.
- Serve as liaison for HR-related communication.
- Coordinate initiatives led by the Executive Director.
- Gather and compile information for internal and external requests.
- Act as a liaison with agencies and organizations seeking IT assistance.
- Assist in preparing technical presentations and materials.
- Review policies and collaborate on developing organizational policies.
- Monitor proposed and enacted legislation and distribute information for impact assessments.
- Interpret departmental policies for employees.
- Coordinate development of nominations for IT awards.
- Support operational work planning and tracking progress.
- Perform other administrative tasks as needed to support the Executive Director.
- Strong organizational skills.
- Excellent communication skills.
- Ability to work remotely and stay self-accountable.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams).
- Confidence in reaching out to gather information.
- Personable and service-oriented mindset.
- Ability to support multiple managers and executive leadership.
- Administrative support experience (insert years if provided).
- Experience supporting executives or departmental leadership (if applicable).
- [Insert if provided].
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