Overview
Skills
Job Details
Job Title: Fresh Program Coordinator
Pay Rate: $28 per hour
Location: In-office Monday through Thursday; work from home on Fridays. Flexibility available for appointments and personal needs.
Employment Type: Contract
Overview
We are seeking a detail-oriented and highly organized Fresh Program Coordinator to support the execution and management of incentive programs driving significant category growth. This role focuses on coordinating complex multi-supplier marketing activations, including coupon incentives (Best Customer Communications – BCC) and media campaigns. The coordinator will manage program planning, intake, creative processes, billing, analysis, and post-campaign reporting.
This role offers the opportunity to work closely with cross-functional teams, suppliers, and internal stakeholders to ensure flawless execution and measurable business impact.
Key Responsibilities
Incentive Program (Primarily BCC)
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Program Proposal & Planning
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Update and communicate Fresh Forecast monthly
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Discuss and plan coupon offer setups supporting fresh category needs
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Build detailed activation plans
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Align with overlapping offer teams
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Input supplier funding and data into tracking files and kick off campaign briefs
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Manage follow-up questions with suppliers
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Intake & Setup
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Verify and assign coupon numbers in tracking systems
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Create coupons in the coupon library
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QA intake documents and approve nominations
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Creative Process
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Inform Campaign Managers of MyMagazine offers requiring creative support by key deadlines
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Billing & Budget Tracking
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Provide final approval for billing detail sheets
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Track and update spend against commodity and supplier budgets
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Analysis & Reporting
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Lead benchmark alignment meetings; create reports and suggest benchmarks based on category performance
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Extract results from data systems (e.g., Prism) and populate templates for reporting
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Finalize and deliver campaign results
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Maintain trackers for overlapping offers and outcomes
Media Campaign Management
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Program Proposal & Planning
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Develop strategic recommendations and document proposals
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Send internal kickoff communications with campaign and supplier details
Campaign Setup & Execution
Create and manage opportunities in Salesforce
Maintain supplier breakout files and campaign trackers
Input campaign details into tracking tools and data systems
Draft manual briefs for each supplier and manage approvals and signatures
Oversee targeting approvals and opportunity closures
Coordinate campaign setup in project management tools (e.g., Workfront) with accurate product details and timelines
Campaign Monitoring
Keep campaign trackers current as campaigns go live
Post-Campaign Activities
Build manual wrap-up reports summarizing performance
Share campaign results with suppliers
Schedule review calls for significant events ($300K+ spend)
Address billing and invoice inquiries
Qualifications
Strong organizational and project management skills
High attention to detail and accuracy
Excellent written and verbal communication skills
Comfortable managing multiple priorities and meeting tight deadlines
Experience working in marketing, advertising, or program coordination preferred
Proficiency in Excel and data tracking tools
Familiarity with systems like Salesforce, Workfront, or similar platforms is a plus
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