Executive Assistant (Financial Services)

Role: Executive Assistant (Financial Services) Locations: Chicago, IL (Fully Onsite) Duration: 12+ Months Contract
Note: Candidate needs to be in the office 5 Days every week. Local candidates only.
Job Description:
This is a great opportunity for a fast learner and strong communicator who enjoys planning and organizing and thrives in a team spirit environment to help others and build connections with leaders, people and teams! As an executive assistant, you will focus on a variety of transactional activities, directly for several executives and vice presidents as well as with business groups and in support of the People Director, Leadership Team and in coordination with our Capgemini Group departments and external vendors.
Responsibilities / Accountabilities:
Arrange internal virtual and in-person office meetings and conference room events
Set up external meetings and events, parties, meals
Calendar management of multiple leaders with MS Outlook Calendar tracking, rescheduling and reminders
Mindfulness of country time zones when scheduling meetings with Global leaders, clients or teams.
Set up conference calls and videoconferences (domestic, international; from small to very large in scope)
Strong communication skills and proactiveness in catching/addressing meeting conflict issues ahead of time and resolve the conflict effectively.
Travel booking, coordination, approvals (domestic and international air, hotel, car) and visa support
Time & Expense and Invoice Reporting and Reconciliation
Ordering employee and client gifts and coordinating with suppliers, invoices and budget approvals
Onboarding and new hire orientation support, coordination, I9, e-verify, and orientation logistics
Technical Support (resolving client office reservations, PC & phone issues, Intranet/Internet research)
Gate Keeper and primary contact for the Executive Vice President(s) and Vice Rresident(s) supported.
Qualifications:
Minimum 3 Years of experience in a professional business support role
Must have experience with Software Tools like and MS Office, MS Outlook and Calendar, Microsoft Teams
Strong organizational skills required; including good time management skills and responsiveness.
Excellent communication skills (both written and oral)
Ability and comfort interacting with all levels of management, technology business leaders
Strong attention to detail and proactiveness
Motivated Team player with a positive attitude who works well in a fast-paced environment
Successful track record of managing competing priorities effectively through a proactive approach