Office Operations Coordinator / Admin Coordinator Bangalore, India

Overview

Remote
Hybrid
Depends on Experience
Accepts corp to corp applications
Contract - W2
Contract - Independent
Contract - 12 Month(s)

Skills

Administrative Support
Data Entry
Invoices
Finance
Admin Coordinator
Administrative Coordinator
HR Admin
HR Admin support
Office Admin coordinator
Business Administration
Microsoft Office
Office Management
Office Administration
HR Ops
Event Management
benefits management

Job Details

We are seeking a highly organized and proactive Office Operations Coordinator with 5+ years of experience, preferably in a finance technology company, to oversee office activities and ensure seamless daily operations. This role will involve managing office services, coordinating facilities, handling vendor negotiations, and supporting HR & Finance teams with administrative tasks. The ideal candidate will have strong organizational skills, attention to detail, and excellent communication abilities to collaborate with internal teams and external vendors.

Hybrid - Hybrid 3 days onsite in Bellandur, Bengaluru. 2 days work from home. Tuesday and Thursday's are Mandatory if office and another day can be any day of the week

Key Responsibilities:

- HR ops, admin, support to finance
- Working closely with accounting team
- end to end office administration
- Admin knowledge, collaborate with employees, good communication with stake holders
- Prior experience working with procurement team
- Event management experience
- Strong communication skills.
- Prior experience working with multiple teams and stake holders. Experience in HR Ops, employee benefits management 

<>Office Management & Coordination</>

  • Oversee and coordinate all office activities to maintain an efficient workspace.
  • Manage facilities, ensuring office equipment and supplies are well-stocked.
  • Handle courier management for remote employees and office needs.

<>Vendor & Facilities Management</>

  • Negotiate with vendors for office supplies, maintenance, and services to ensure cost-effectiveness.
  • Coordinate office maintenance and act as the primary contact for vendors and building management.

<>Administrative Support</>

  • Provide administrative assistance to the Operations & HR Team for various tasks.
  • Maintain accurate records and databases related to office administration and employee needs.

<>HR & Finance Support</>

  • Assist the HR department with onboarding paperwork for new employees.
  • Support the Finance team with invoice tracking and data entry for office expenses.

Qualifications & Skills:

  • Experience: 5+ years of experience] in office administration, coordination, or a similar role.
  • Education: Business Administration, Office Management, or related field preferred. BBA or MBA
  • Skills:
    • Strong organizational and multitasking abilities.
    • Excellent communication and negotiation skills.
    • Proficiency in Microsoft Office Suite and database management.
    • Ability to work independently and collaborate with teams.

 

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