Executive Assistant/ Office Manager

Job Title: Executive Assistant / Office Manager 

Job Summary:

The Executive Assistant & Office Manager will provide high-level administrative support to the executive team while overseeing daily office operations. This role requires exceptional organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment. The successful candidate will serve as a trusted partner to executives, ensuring seamless scheduling, travel coordination, and board-level preparation, while also managing office administration, employee engagement, and vendor relationships.

Key Responsibilities

Executive Support

· Manage and process executive expense reports in a timely and accurate manner.

· Coordinate complex domestic and international travel arrangements, including flights, hotels, transportation, and itineraries.

· Maintain and manage executive calendars, scheduling meetings, conference calls, and appointments across time zones.

· Prepare materials for meetings, including agendas, presentations, and follow-up documentation.

· Handle sensitive information with a high level of confidentiality and professionalism.

· Coordinate Board of Directors (BOD) meeting preparation, agenda, list of participants and director's special travel needs.

· Help to coordinate customer and supplier visits.

Office Management

· Oversee daily office operations, ensuring a productive and professional environment.

· Act as the point of contact for vendors, service providers, and building management.

· Manage office supplies, equipment, and technology needs.

· Coordinate company events, team meetings, and employee engagement activities.

· Support onboarding of new employees, including workspace setup and administrative orientation.

· Ensure compliance with office policies and procedures.

· Handle shipments, including R&D material as well as receiving and distributing incoming materials.

Key Skills and Qualifications

· TBD

Success Measures

TBD