Contracting Specialist, SME

Overview

Job Summary

Galapagos Federal Systems LLC is looking for an enthusiastic, well-qualified individual to fill the Contracting Specialist, SME position. This role offers the opportunity to work with a diverse and talented group of individuals committed to driving success.

The ideal candidate will be responsible for managing and coordinating contract execution activities, supporting the Contracting Officer's Representative (COR), and ensuring accurate tracking, documentation, and oversight of contractual requirements within the BMC3I Elite platform. This role ensures that contract deliverables, performance metrics, financial data, and workflow actions are captured and managed effectively across the contract life cycle.

The ideal candidate has experience in contract execution, federal contracting support, COR coordination, and strong proficiency with BMC3I Elite workflows, reporting tools, and contract-related modules.

Key Responsibilities

The Contracting Specialist, SME will:

• Oversee contract execution activities using BMC3I Elite tools to track deliverables, tasks, obligations, workflows, and performance metrics
• Ensure contract requirements, modifications, and deliverables are accurately captured and updated within BMC3I Elite
• Monitor contract timelines, milestones, and completion status to support proactive management
• Serve as the primary interface between program teams, the Contracting Officer's Representative (COR), Contracting Officer (KO), and contractors
• Support COR functions by gathering required documentation, validating contractor performance, and preparing evidence for contract oversight
• Assist with contractor communications, clarification requests, and issue resolution to ensure alignment with contractual obligations
• Maintain contract-related documentation within BMC3I Elite, including SOWs, modifications, deliverables, invoices, performance reports, and correspondence
• Ensure compliance with organizational policies, federal acquisition regulations, and contract governance standards
• Develop and deliver reports, dashboards, and status summaries for leadership, CORs, and contracting stakeholders
• Support tracking of contract funding, burn rates, invoices, and obligations within BMC3I Elite or integrated financial modules
• Assist in reviewing invoices, validating deliverable completion, and monitoring contractor performance metrics
• Identify risks, variances, or delays and recommend corrective actions
• Recommend improvements to contract workflows, governance processes, documentation standards, and platform configurations
• Support training and onboarding related to contract management features in BMC3I Elite
• Ensure consistent, accurate, and traceable data across all contract execution activities

Responsibilities

Skills & Experience

The Contracting Specialist, SME must have:

• Active TS/SCI with SAP Access
• 15+ years of experience in contract management, contract execution, COR support, or acquisition/program support roles
• Hands-on experience with BMC3I Elite, BMC Helix, or similar contract-management workflows
• Strong understanding of federal or corporate contracting processes, including SOWs, CLINs, deliverables, modifications, and invoicing
• Knowledge of COR responsibilities, performance evaluation methods, and contract oversight requirements
• Experience with data tracking, workflow automation, dashboards, and reporting within BMC3I Elite
• Experience maintaining contract documentation, correspondence logs, and performance records
• Experience working with contracting officers, CORs, program managers, vendors, or financial analysts
• Strong analytical and organizational skills with attention to detail in contract documentation and compliance
• Excellent written and verbal communication, especially for interfacing with contracting and program stakeholders
• Ability to manage multiple contract actions and deadlines in fast-paced environments

Education & Certifications

The Contracting Specialist, SME must meet the following:

Required

• Bachelor's degree in Business Administration, Acquisition/Contract Management, Finance, Program Management, Public Administration, or related field

Preferred

• Master's degree (MBA, MPA, MS in Acquisition or Program Management)
• BMC Elite/BMC Helix platform certification or training
• FAC-COR or DAWIA COR Certification
• DAWIA/DAU acquisition certifications (e.g., CON 110/120/200+, PM)
• NCMA certifications (CPCM, CFCM, or CCCM)
• ITIL v4 Foundation
• Project Management certifications (PMP, CAPM or Agile)

Benefits

• Medical, dental, vision, disability, and life insurance
• Flexible Spending Accounts
• 401(k)
• PTO
• Paid Parental Leave
• Tuition reimbursement
• Paid federal holidays

Security Clearance

A high-level Department of Defense active security clearance is/may be required. Applicants selected will be subject to a security investigation and may need to meet eligibility requirements for access to government information.

Physical Requirements

Work may involve sitting or standing for extended periods of time and typing and reading from a computer screen. The candidate must have enough mobility, including bending, reaching, and kneeling, to complete daily duties in a prompt and efficient manner, and that may include lifting up to thirty pounds, as necessary.

Company Summary

Headquartered in Hawaii, Galapagos Federal Systems, LLC, is an SBA-Certified NHO-owned 8(a) Small Business specializing in global information technology solutions. We deliver professional services in IT Design & Installation, Cybersecurity Engineering & Support, Application Integration & Development, Software & Hardware Engineering, Network & Systems Management, Information Systems Security, and Business Management Services.

Leveraging over 30 years of providing IT services to the federal & commercial market with projects found around the world, our team has innovative expertise in the development of a wide range of technological solutions. Galapagos Federal Systems, LLC is an equal opportunity employer.

Our service commitment is simple - "Quality IT Solutions... On Time & On Budget."

Company Employment Statement

Galapagos Federal Systems, LLC reserves the right to change or modify job duties and assignments at any time. The above job description is not all encompassing as positions, functions, and qualifications may vary depending on business needs. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Galapagos Federal Systems, LLC is an equal opportunity employer and does not discriminate against applicants based on race, color, creed, religion, medical condition, legally protected genetic information, national origin, sex (including pregnancy, childbirth, or related medical condition), sexual orientation, gender identity and expression, age, disability, or Vietnam era, or other eligible veteran status or legally protected characteristics.

Posted Salary Range

USD $240,000.00 - USD $285,000.00 /Yr.