Document Control Specialist - Remote

Title: Document Control Specialist - Remote

Mandatory skills:

business administration, finance,
invoice posting, payment, payment expedite, cash flow reporting,
purchase requisition, purchase order requests,
supply chain, SOX compliance,
capital projects, invoice tracking

Description:

Looking for an individual to perform project administrative duties under general supervision, working remote, utilizing internal checklists for tracking various steps of the project.

Responsibilities will revolve around capital projects under construction and will include following up on new purchase requisition/purchase order requests checking for
1) proper documents for submission,
2) following through until approved, and
3) closing purchase orders once all invoices have been received.

Following up on invoice posting, payment statuses and submitting payment expedite requests to be tracked for cash flow reporting.

Following up on new vendor set ups with supply chain.

Keeping documents organized by project so they are easy to find depending on inquiries received and capitalizing the assets at the end of the project and for internal control SOX compliance.

You will use a variety of Microsoft services such as MS excel, MS Teams, SharePoint databases, Adobe pro, and SAP.

Education and experience requirements of a Bachelor s degree and at least 2 years experience in business Administration and finance. Finance background will be preferred.

Notes:
This role could be fully remote, but they could work in client Office location if they are located close to one.
Preferred they work Eastern US hours if they were to be physically located on the West Coast.

VIVA USA is an equal opportunity employer and is committed to maintaining a professional working environment that is free from discrimination and unlawful harassment. The Management, contractors, and staff of VIVA USA shall respect others without regard to race, sex, religion, age, color, creed, national or ethnic origin, physical, mental or sensory disability, marital status, sexual orientation, or status as a Vietnam-era, recently separated veteran, Active war time or campaign badge veteran, Armed forces service medal veteran, or disabled veteran. Please contact us at for any complaints, comments and suggestions.

Contact Details :

VIVA USA INC.
3601 Algonquin Road, Suite 425
Rolling Meadows, IL 60008