Marketing Specialist (Budget/CAPEX/OPEX/RFP/Finance) - Hybrid

Title: Marketing Specialist (Budget/CAPEX/OPEX/RFP/Finance) - Hybrid

Mandatory skills:

finance, logistics, marketing operations, trade marketing,
CAPEX, OPEX, budgets, budget management, budget tracking,
Excel, spreadsheets,
Vendor management, project coordination, IT, digital tool, platform implementation, Procurement,
digital transformation, centralized program management platform, digital project management tool,
trade marketing budget, streamline operational workflows

Description:

GENERAL FUNCTION:
This role supports transversal trade marketing initiatives with a specialized focus on finance and logistics. The Associate Manager will manage a complex, dual-market CAPEX and OPEX budget (US and Canada) and coordinate vendor operations and a transition to a new vendor. The role is also instrumental in supporting a digital transformation initiative, helping move from Excel-based tracking to a centralized program management platform in collaboration with IT. This role ensures business continuity during a transition in full-time staffing.

MAJOR DUTIES AND RESPONSIBILITIES:
Oversee daily management of the trade marketing budget, including CAPEX and OPEX tracking across U.S. and Canada
Partner with internal Finance, Procurement, IT, and Marketing teams to support program execution
Coordinate with multiple vendors during an RFP process; help streamline operational workflows
Assist in the development and documentation of requirements for a digital project management tool
Monitor key logistics and vendor deliverables to ensure alignment with marketing timelines and budgets

BASIC QUALIFICATIONS:

Knowledge and Skills:
Bachelor s degree in Finance, Business, Marketing, or related field
3 5 years of relevant experience in finance, logistics, marketing operations, or trade marketing
Demonstrated experience managing complex budgets (CAPEX/OPEX)
Strong proficiency in Excel and comfort working with detailed spreadsheets
Proven ability to coordinate across multiple departments in a fast-paced environment

Specific Skills Needed:

Top 3 5 Mandatory and/or Minimum Requirements:
Complex budget management (CAPEX/OPEX)
Vendor management experience
Cross-functional project coordination (Finance, IT, Marketing)
High proficiency in Excel and budget tracking
Experience in digital tool/platform implementation

Top 3 5 Desirable Attributes/Qualifications:
Bachelor's degree in Finance, Business, or related field
3+ years of experience in finance, trade marketing, or operational roles
Demonstrated experience managing CAPEX/OPEX budgets
Strong Excel skills and comfort with complex spreadsheets
Proven ability to work across departments and manage priorities

Required Levels/Years of Experience & Education:
Bachelor s degree required
3 5 years of relevant experience in finance, logistics, or marketing operations

Notes:
Hybrid 2x a week in office
Work Hours: 9-5 EST, 40/week
Temp to Perm

VIVA USA is an equal opportunity employer and is committed to maintaining a professional working environment that is free from discrimination and unlawful harassment. The Management, contractors, and staff of VIVA USA shall respect others without regard to race, sex, religion, age, color, creed, national or ethnic origin, physical, mental or sensory disability, marital status, sexual orientation, or status as a Vietnam-era, recently separated veteran, Active war time or campaign badge veteran, Armed forces service medal veteran, or disabled veteran. Please contact us at for any complaints, comments and suggestions.

Contact Details :

VIVA USA INC.
3601 Algonquin Road, Suite 425
Rolling Meadows, IL 60008