Overview
On Site
$15.5 - $16
Contract - W2
Contract - 14 Month(s)
No Travel Required
Skills
Administrative Support
Attention To Detail
Collaboration
Communication
FOCUS
Forms
Harvest
Logistics
Management
Microsoft Excel
Microsoft Office
Microsoft Outlook
Onboarding
Organized
Reporting
Routing
Scheduling
Job Details
Job Title: Administrative Assistant
Job ID: 25-08778
Location: Ankeny, IA
Duration: 14 Months On W2 Contract
**Visa sponsorship is not available, now or in the near future, for this position**
First shift position, hours are 7:00am 4:00pm (some flexibility in the exact start time)
Hybrid position: 3 days onsite/ 2 days remote each week
Fully remote candidates will not be considered for this role
The Administrative Assistant will provide essential administrative support to the Hay & Harvest Engineering team, with a focus on travel coordination, meeting logistics, and light project-related paperwork. This role is ideal for someone who is detail-oriented, organized, and enjoys supporting a dynamic engineering environment.
Job Responsibilities:
Job ID: 25-08778
Location: Ankeny, IA
Duration: 14 Months On W2 Contract
**Visa sponsorship is not available, now or in the near future, for this position**
First shift position, hours are 7:00am 4:00pm (some flexibility in the exact start time)
Hybrid position: 3 days onsite/ 2 days remote each week
Fully remote candidates will not be considered for this role
The Administrative Assistant will provide essential administrative support to the Hay & Harvest Engineering team, with a focus on travel coordination, meeting logistics, and light project-related paperwork. This role is ideal for someone who is detail-oriented, organized, and enjoys supporting a dynamic engineering environment.
Job Responsibilities:
- Travel Coordination: Arrange domestic and international travel for team members, including flights, lodging, transportation, and itineraries.
- Meeting Support: Schedule and coordinate meetings, prepare agendas, and ensure meeting logistics are in place.
- Expense Reporting: Assist with compiling and submitting travel and expense reports in accordance with company policy.
- Administrative Support for Project Activities: Handle routine forms, assist with routing documents for signatures, and help track basic project-related tasks.
- Calendar Management: Help manage calendars for team leaders, ensuring alignment across key meetings and deadlines.
- General Administrative Tasks: Order supplies, manage shared team resources, and assist with onboarding logistics for new team members.
Skill Set Requirements:
- Experience using Microsoft office tools (Outlook, Word, Excel, and Teams in particular)
- Looking for 1-3 years of experience in an administrative role
- Must have good written and verbal communication skills
- Must have good attention to detail
- Must have experience with calendar management
- Must have experience with handling travel arrangements
- Must be organized
Employers have access to artificial intelligence language tools (“AI”) that help generate and enhance job descriptions and AI may have been used to create this description. The position description has been reviewed for accuracy and Dice believes it to correctly reflect the job opportunity.