Office Coordinator

Role: Office Coordinator

Location: Redwood City, CA

Job Description:

Listen to the needs of our and assist with employees needs in the office

Facilitate office access and badging for employees and guests

Support guests or employees traveling to an office they are not familiar with - provide directions and needed information, add them to the building guest list, and ensure they have everything they need. Enhance the energy and connection of employees

Help organize and/or support office events, both virtually and in-person

Work collaboratively within the rest of the Workplace Resources team and with cross-functional groups to run various programs and activities

Provide important information and create excitement and connection through Slack

Draft and distribute clear communications Administrative Support

Support our procurement process including opening POs, adding suppliers, processing invoices, etc

Update systems and documents such as intranet materials and knowledge articles

Order new hire swag

Report on in-office employee attendance across our office

Manage incoming requests and questions using our ticketing system

Ship and receive packages Maintain a safe, clean, and organized office

Take pride in the appearance of HQ and make it friendly for our employees and guests

Manage weekly snack and meal ordering with our vendors

Ensure safety measures are in place

Assist with facility improvement projects including furniture modifications, setups, and moves

Communicate with building management for any facilities needs

Respond to building emergencies

Assist managing services with various vendors