Field Sourcing Specialist - Onsite

Title: Field Sourcing Specialist - Onsite

Mandatory skills:

Procurement,
SAP, Excel,
Field Sourcing, sourcing, bidding,
purchasing, materials, services contracts,
Customer Service, Category Management, Supply Chain,
technical specifications, requests for quotes, RFQ,
safety, supplier qualification process, supplier relationship management,
budget plan, frame agreements, quality issues, performance issues,
TAR planning meetings, TAR procurement planning, TAR activity tracking

Description:

ESSENTIAL JOB FUNCTIONS:

Lead bidding and sourcing activities for all purchases by assigned zone or business unit (BU):
Manage all contact between client and bidders.
Assist in developing technical specifications and/or scopes of work with internal customers.
Investigate, qualify and recommend bidders.
Develop and issue formal requests for quotes (RFQ's).
Lead job walks and bid clarification meetings with internal customers.
Issue clarifications or amendments to the specification or work scope to all bidders.
Complete commercial bid tabulations.
Complete technical bid tabulations including analysis with internal customers.
Negotiate final price and commercial terms.
Make sourcing recommendations to internal customers.
Author and execute materials and services contracts as required.

Manage commercial risk for all purchases by assigned zone or business unit:
Identify and address business risks during the bidding and sourcing process.
Verify that all contractors are appropriately pre-screened for safety, and initiate the contractor pre-screening process for new contractors as required.
Verify that hold harmless and indemnification documentation is in place as well as a current certificate of insurance is on file with all contractors. Initiate and negotiate hold harmless and indemnification documentation for new contractors as required.
Verify that critical suppliers are on the approved supplier list, and initiate the critical supplier qualification process for new suppliers as required.

Proactively manage sourcing activity for all major capital, maintenance and plant turnarounds (TAR):
Attend and actively participate in budget planning meetings for assigned BU or zone.
Actively participate in TAR planning meetings.
Lead TAR procurement planning process and pre-TAR supplier site visits.
Maintain TAR activity tracking sheet for each major TAR.
Maintain current listing of active and upcoming tactical (capital and expense) sourcing initiatives.
Develop business plan strategies / opportunities for BU or zone spend in unmanaged categories

Provide timely and accurate reporting and documentation on sourcing activities:
Document and report all cost savings associated with sourcing activities.
Provide supporting documentation on sourcing activities as backup to purchase orders.
Maintain current listing of contractors utilized in assigned BU or zone.

Provide Competency and Leadership in the Following Areas
Contract and terms negotiations (including commercial terms, hold harmless terms and certificates of insurance).
Understanding of the details of operation and maintenance of equipment utilized in the Zone or Business Unit to which the Field Sourcing Specialist is assigned.
Training and mentoring new Field Sourcing Specialists.
Provide reports and execute special initiatives as instructed by a Field Sourcing Specialist Manager.
Participate in Category Management strategic sourcing initiatives.

Support Corporate Supply Chain initiatives and programs:
Champion use of managed suppliers (frame agreements).
Report events of non-compliance (leakage) of frame agreements to appropriate category manager.
Identify opportunities for creation of frame agreements.
Participate in relevant supplier relationship management meetings.

Provide other related value creation services to internal customer:
Manage and resolve quality or performance issues with non-managed suppliers.
Provide on-site sourcing support during major plant turn arounds (TARS).
Facilitate the sale of surplus assets.
Provide support and best purchasing practices to field buyers within assigned BU or zone.

CORE COMPETENCIES:
Organizational Commitment
Flexibility
Customer Service Orientation
Communicating Effectively
Teamwork and Cooperation
Developing Others
Managing Competing Priorities
Solution Focused Decision Making
Entrepreneurial Thinking

KEY COMPETENCIES (abbr.):
Listening and Responding Acts to help
Analytical Thinking (AT) Makes complex plans or analyses/creates new models
Information Seeking (INF) Does research/involves others
Concern for Order and Quality (CO) Develops systems
Team Leadership (TL) Promotes team effectiveness
Impact and Influence (IMP) Uses complex influence strategies
Self Confidence (SCF) Presents confidence in own ability
Self Control (SCT) Calms others in very stressful situations

WORK CONDITIONS:
Office environment primarily, plant environment occasionally.

Highest Level of Education Required for this Position:
High School, College Preferred

Qualifications (IE SAP Experience, Excel Knowledge, Any Certifications, Years of Experience in Certain Fields):
5 year procurement experience.

VIVA USA is an equal opportunity employer and is committed to maintaining a professional working environment that is free from discrimination and unlawful harassment. The Management, contractors, and staff of VIVA USA shall respect others without regard to race, sex, religion, age, color, creed, national or ethnic origin, physical, mental or sensory disability, marital status, sexual orientation, or status as a Vietnam-era, recently separated veteran, Active war time or campaign badge veteran, Armed forces service medal veteran, or disabled veteran. Please contact us at for any complaints, comments and suggestions.

Contact Details :

VIVA USA INC.
3601 Algonquin Road, Suite 425
Rolling Meadows, IL 60008