Data Entry Consultant

Job#: 3014986

Job Description:

Client: Kaiser Permanente

Program: Environmental Monitoring

Manager: Scott Phillips

Contract Owner: Tim Cobb

Location: Primarily NCAL (Sacramento/South Bay preferred); SCAL and Hawaii travel as needed

Duration: Multi-year (annually funded program)
Overview

Kaiser Permanente is replacing a legacy vendor system for environmental monitoring across clinical facilities. This program covers 15,000-17,000 clinical refrigerators safeguarding critical items such as medications, vaccines, blood products, organs, and tissues. The initial scope includes 37 installations across Northern California, Southern California, and Hawaii, with a timeline of 2.5 years to replace systems in 35 hospitals and ~350 clinics.

This role is central to data migration and normalization from the legacy system to the new platform, ensuring compliance with strict healthcare regulations.
Responsibilities

• Extract and cleanse data from legacy systems (e.g., Temp Track, Securitas, Mesa Labs).
• Build and maintain detailed Excel inventories of clinical refrigeration units (e.g., serial numbers, model, owner, escalation contacts, set points).
• Normalize and validate data across multiple departments (labs, pharmacies, outpatient/inpatient clinics).
• Collaborate with PMs and vendors to ensure accurate sensor ordering and configuration.
• Communicate with stakeholders to gather missing or outdated data; follow up on discrepancies.
• Support compliance audits and maintain regulatory standards (25+ healthcare regulations).
• Participate in training sessions and provide feedback on system configurations.
• Assist with future asset tracking initiatives for mobile medical equipment.

Key Tasks Breakdown

• 40%: Excel ownership and updates (advanced functions like VLOOKUP, macros).
• 30%: Data collection and validation from multiple departments.
• 30%: End-user engagement, training participation, and vendor coordination.

Required Skills

• Strong Excel skills (VLOOKUP, macros, data normalization).
• SQL for data extraction and validation.
• Experience with system migrations and data cleansing.
• Excellent communication skills; ability to proactively gather information.
• Understanding of healthcare compliance and regulated environments.
• Ability to travel (NCAL preferred; SCAL and Hawaii as needed).

Preferred Background

• Healthcare or clinical operations experience.
• Familiarity with environmental monitoring systems (Temp Track, Securitas, Mesa Labs).
• Prior work in regulated industries with strict compliance requirements.

Apex Systems is a world-class IT services company that serves thousands of clients across the globe. When you join Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including ClearlyRated's Best of Staffing in Talent Satisfaction in the United States and Great Place to Work in the United Kingdom and Mexico. Apex uses a virtual recruiter as part of the application process. Click for more details.

Apex Benefits Overview: Apex offers a range of supplemental benefits, including medical, dental, vision, life, disability, and other insurance plans that offer an optional layer of financial protection. We offer an ESPP (employee stock purchase program) and a 401K program which allows you to contribute typically within 30 days of starting, with a company match after 12 months of tenure. Apex also offers a HSA (Health Savings Account on the HDHP plan), a SupportLinc Employee Assistance Program (EAP) with up to 8 free counseling sessions, a corporate discount savings program and other discounts. In terms of professional development, Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses/books/seminars once you have 6+ months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA. Apex has a dedicated customer service team for our Consultants that can address questions around benefits and other resources, as well as a certified Career Coach. You can access a full list of our benefits, programs, support teams and resources within our 'Welcome Packet' as well, which an Apex team member can provide.