Accounting Clerk - Onsite

Title: Accounting Clerk - Onsite

Mandatory skills:

accounting,
MS office,
Oracle, SAP,
Accounts Payable, month-end reconciliations, inventory,
Review invoices, reconcile invoices, receiving records, purchase orders, payables system, data entry functions, GL coding, month-end journal entries,
Oracle PO Conversion, General Ledger, account number, fuel costs, raw material, month-end reporting, inventory entry,
billings, Coating billings, customs invoicing, A/P, ERP Reconciliation,
Accounts Receivable, Reconciliation, Data Entry, GL Coding, Journal Entries, MS Office, Attention to Detail

Description:

GENERAL FUNCTION:
Perform accounting department duties such as Accounts Payable, month-end, reconciliations, inventory, etc.

MAJOR DUTIES AND RESPONSIBILITIES:
Review and reconcile invoices received from vendors to receiving records and purchase orders, as applicable.
Resolve any discrepancies so that the invoices can be accurately and completely entered in the payables system for processing.
Perform data entry functions including GL coding to enter the invoices for processing.
Prepare month-end journal entries.
Identify all material/charges that should be accrued because we have not physically received the invoice, but we have incurred an obligation at month end.
Review statements from vendors for any overdue items and resolve as necessary.
Clear up problem invoices by working with other departments and vendors.
Support Procurement with Oracle PO Conversion.
Review purchase orders for correct General Ledger account numbers.
Perform trend analysis of fuel costs such as gas and electric.
Compile Raw Purchases and Trend report, including raw material month-end reporting and inventory entry.
Track the level and frequency of open problem invoices by issuing the problem invoices list.
Supporting team members with Oracle and SAP.
Re-class expenses from one department to another.
Daily reconciliation of Gentex Caf.
Prepare Insert billings as needed and assist with shipment paperwork.
Prepare Coating billings monthly and support AR Team.
Prepare miscellaneous and customs invoicing.
Mail sorting and distribution for the facility.
Supporting Accounting dept with administrative needs.
Owner of the archived documents for the facility.
Reconciles Inventory Purchases re: A/P / ERP Reconciliation

BASIC QUALIFICATIONS:
Education equivalent to a high school diploma or GED
Experience with MS office.
1-3 years experience in an accounting department.
Ability to learn systems in a timely manner.
Strong attention to detail.

PREFERRED QUALIFICATIONS:
3-5 years experience in an accounting department preferred.
Experience with Oracle / SAP a plus.

Notes:
Hours: 8:00am to 5:00pm
100% Onsite

VIVA USA is an equal opportunity employer and is committed to maintaining a professional working environment that is free from discrimination and unlawful harassment. The Management, contractors, and staff of VIVA USA shall respect others without regard to race, sex, religion, age, color, creed, national or ethnic origin, physical, mental or sensory disability, marital status, sexual orientation, or status as a Vietnam-era, recently separated veteran, Active war time or campaign badge veteran, Armed forces service medal veteran, or disabled veteran. Please contact us at for any complaints, comments and suggestions.

Contact Details :

VIVA USA INC.
3601 Algonquin Road, Suite 425
Rolling Meadows, IL 60008