Administrative Assistant

Overview

On Site
Depends on Experience
Contract - W2
Contract - 12 Month(s)

Skills

Teams
Outlook
Word
Excel
PowerPoint

Job Details

Administrative Assistant
Location: Sacramento, CA
Duration: 6+ Months
Responsibilities:
  • Perform routine clerical support for functional groups such as answering phones, copying, distributing mail/email, performing simple calculations, and maintaining records and files following standard procedures with all work certified or checked by direct supervisor.
  • Follow established procedures and guidelines to provide timely and effective clerical support.
  • Gather, compile, and verify information and enter it accurately into documents (such as reports, presentations or forms) and office systems (such as SharePoint sites, databases, billing software, or spreadsheets).
  • Resolve discrepancies, including calendar and other scheduling conflicts, and communicate with a variety of administrative and professional employees within and outside the organization.
  • Organize and plan logistics (e.g., facility selection, menu planning, travel and transportation arrangements, and audio/visual equipment) for organization meetings and special events.
  • Monitor, review, and approve standard expenditures to ensure the activities of the office are conducted within established budgets.
  • Participates in associate meetings and communicates any concerns to management.
  • Other administrative tasks as assigned.

Requirements:
  • Strong attention to detail.
  • Maintain strict confidentiality.
  • Experience supporting multiple functions in a fast-paced at a customer-facing environment strongly preferred.
  • Poise and maturity to interact with individuals outside and inside the organization.
  • Prioritize and manage deadlines when dealing with multiple tasks combined with the ability to work with a sense of urgency when needed.
  • High proficiency with Microsoft Office products (Teams, Outlook, Word, Excel, PowerPoint, etc.) and ability to explore and quickly learn other software applications required.
  • Must be self-motivated.
  • Very strong organization and verbal and written communication skills.
  • Excellent phone etiquette and verbal communication skills that are professional, enthusiastic and cooperative.
  • Associate Degree or higher preferred, but is not required.
Best Regards,
Hari Krishna
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