2026 Campus Recruitment Chicago Branch Administration Associate

Introduction

Established in 1912, Bank of China is one of the largest banks in the world, with over $3 trillion in assets and a footprint that spans more than 60 countries and regions. Our long-term outlook, institutional weight and global breadth provide our clients with a stable and reliable financial partner, whether in Corporate or Personal Banking or our Trade Services, Commodities, Financial Institutions and Global Markets lines of business.

Overview

*To be eligible for campus recruitment program, you can only apply for 1 position within the U.S. Branches.

Under general direction, the Associate is responsible for assisting the Administration Team in 1) Providing Supporting office daily operations, including procurement, office maintenance, corporate vehicle management, reception, third party management and physical security program; 2) Assist to conduct financial analysis and support to business development teams; 3) Conducting branch-wide for IT solutions and ad-hoc IT project; 4) Complying the information security and cyber security requirements; 5) Performing general administration functions to ensure the branch's efficient operation.

Responsibilities

Business Administration

• Understand and comply with Policy and Procedure related to CHB administration functions
• Perform essential office maintenance to ensure the daily operation efficiency under supervisor's instructions
• Lead branch-wide ID management
• Coordinate with Administration owned third party vendors to compliant with the third party vendor management procedure of the Bank
• Develop and update with CHB Security Program. Monitor office security systems, including surveillance system and badge access system
• Implement non-IT fixed assets and systems management in accordance with related procedures
• Prepare the procurement process for office supplies and reconcile invoices against approved payment orders
• Develop monthly major event report
• Maintain corporate vehicles and comply with company's vehicles management policy
• Work closely with CDO and Chicago Branch for record retention work
• Participate in business receptions
• Assist for expat employee rental management
• Assist to perform blank document management

Accounting and Financial Reporting

• Coordinate Account Payable request between CHB and NYB, responsible for AP review, record retention and payment distributing
• Monitor movements of balance sheet and income statement of the branch and investigate changes
• Assist to summarize and report financial projection and financial statements analysis to management
• Assist to analyze trend and variance of branch's financial performance on monthly basis (profit/loss analysis, performance and budget variance, LLR etc.)
• Coordinate and prepare monthly financial statements and reports (Profit/Loss Analysis, Balance Sheet etc.)
• Assist with internal/external audits/ examination
• Assist with budget setting and review process such as IT fixed asset and Non-IT fixed assets
• Support other teams of CHB/NYB on various reporting/ad hoc projects as needed

Information Technology

• Provide software troubleshooting and solution to Chicago Branch
• Perform operation system/application management, such as upgrading and record management
• Assist with annual IT fixed asset inventory check
• Coordinate with ad-hoc projects from ADC and the Bank
• Enhance Chicago Branch's management on information security & cyber security based on the Bank's requirements

Risk Management and Compliance

• Assist to coordinate liquidity, Interest Rate and Strategic risk
• Understand and comply with bank policies, procedures and regulatory requirements
• Participate all required compliance training

General Administration

• Assist with essential office maintenance to ensure the daily operation efficiency under supervisor's instructions;
• Lead branch-wide ID management
• Assist for expat employee rental management
• Assist with new vendor contract and proposal
• Support other ad hoc general admin project

Qualifications

• Bachelor's degree major in accounting, business, finance, administration/management or IT is required at the time of hiring; Master's degree is preferred.
• Knowledge on accounting rule and regulation compliance preferred.
• Knowledge in financial statements compilation preferred.
• Knowledge in administration duties is preferred.
• Analytical and problem solving skill is preferred.
• Project management knowledge is preferred.
• Risk management and assessment knowledge is preferred.
• Due diligence processing knowledge is preferred.
• Bilingual ability in Mandarin (oral and writing) is preferred.

Pay Range

Actual salary is commensurate with candidate's relevant years of experience, skillset, education and other qualifications.

USD $50,000.00 - USD $70,000.00 /Yr.