Office Assistant/Receptionist

Role Overview:
This position is for an Office Services Assistant/Receptionist supporting the C-Suite executive office at Client's Washington, DC location. As the first point of contact for senior executives, CEOs, high-profile visitors, and business partners, this role requires a polished, professional demeanor and exceptional customer service skills.
Job Responsibilities:
Serve as the primary point of contact at the reception desk, greeting and assisting executives, clients, contractors, and distinguished guests with professionalism and discretion.
Manage incoming calls, correspondence, and inquiries, ensuring prompt and courteous communication.
Oversee visitor check-in and badge distribution, maintaining a welcoming and secure process.
Maintain a professional and organized front desk, lobby, and reception area, ensuring it reflects the standards of a C-Suite office.
Provide personalized assistance to visitors and employees, including answering questions, offering directions, and coordinating with other departments as needed.
Ensure amenities and common areas are clean, stocked, and presentable at all times.
Coordinate and support conference room reservations, set-ups, and special requests for meetings and events.
Set up, rearrange, and monitor conference room furniture, AV equipment, and supplies to accommodate different meeting requirements.
Monitor and report any maintenance or equipment issues promptly
Monitor and report any maintenance or equipment issues within conference and meeting spaces to ensure all areas are fully functional.
Perform additional receptionist and office support duties as assigned.
Assist with onboarding and offboarding processes for new hires or departing employees, including preparing welcome materials and coordinating workspace setups.
Prepare, edit, and distribute internal memoranda, communications, or reports at the request of executive staff.
Coordinate catering and hospitality services for meetings, events, and VIP visits.
Support the organization of office events, celebrations, or recognition activities, helping to foster a positive work environment.
Job Qualifications:
ship required
Intermediate proficiency in Microsoft Excel, Outlook, PowerPoint, and Word (skills assessment may be given)
Strong written and verbal communication, including accurate spelling, grammar, punctuation, and syntax (skills assessment may be given)
Experience as receptionist, administrative assistant, office coordinator, or supporting executives in a corporate environment
Knowledge of office services practices and procedures
Excellent interpersonal, organization, and communication skills
Ability to interact professionally with senior executives, VIPs, and high-profile visitors
Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment.
Strong attention to detail and commitment to providing exceptional service.
Reliable, proactive, and adaptable, with the ability to anticipate needs and resolve issues quickly.
Professional demeanor with excellent interpersonal and communication skills, both verbal and written.