Office Clerk

General Office Coordinator - Pay: $28-30 - Location: office is currently in Pleasanton, CA, but it moving to San Leandro, Ca on 10/31 5735 W Las Positas Blvd #400, Pleasanton, CA 94588

1600 Alvarado St
San Leandro, CA 94577

If interested please share resume to

Hours are 7:30-4:30 M-F. Work will begin in the Pleasanton office and move to the San Leandro office on 10/31.

No remote or hybrid work.

6-month assignment with possible opportunity for ext., but not guaranteed, based off performance and evaluation

Hours are 7:30-4:30 M-F. Work will begin in the Pleasanton office and move to the San Leandro office on 10/31.

Responsibilities
Manage administrative tasks, including project invoicing, certified payroll, and collections
Set up new customers and vendors
Create and manage purchase orders
Oversee accounts payable using the RSO system (ReadSoft)
Prepare and maintain reports (e.g., safety, Smartsheets, support requests)
Attend meetings as needed
Contribute to improving office processes to enhance efficiency
Perform additional duties as assigned

Qualifications
Resides in Northern California and commutes daily to the Pleasanton and San Leandro offices
Possesses 3+ years of experience in an office environment
Holds a high school diploma or equivalent
Demonstrates strong organizational and multitasking abilities
Communicates effectively, both verbally and in writing
Proficient with office software and equipment, including the Microsoft Suite
Capable of prioritizing tasks and meeting deadlines
Works well in a team-oriented environment

Preferred Qualifications (Wishlist)
Experience with construction billing and lien releases
Background in collections and accounts receivable
Familiarity with certified payroll and prevailing wage requirements
Advanced proficiency in Microsoft Outlook, Teams, and Excel
Experience using Smartsheet software