Overview
Skills
Job Details
Job Description:
Administrative Office Management:
High Level:
COVID compliance, preparedness for the premises
Purchases and Supplies for Office upkeep
General Office Management and Housekeeping
Details:
Conference room Management
Breakroom Management
Keys Management
Employee Access Cards/Fobs
Attending to the Lobby
Receiving and forwarding the Calls
Receive and sort incoming mail and deliveries, and manage outgoing mail
Develop office policies and procedures, and ensure they are implemented appropriately
Assist with office layout plannings
Manage office budget
- Identify opportunities for process and office management improvements, and design and implement new systems
Qualifications for Office Manager
Required Skills and Abilities:
- Maintain Highest Confidentiality
- Cordial at all times
- Ability to be proactive and Responsive
- Being Responsive in a timely manner
- 5+ years of work experience in an administrative/office management role
- Must have exceptional attention to detail
- Strong organizational and time management skills, and ability to prioritize
- Must be a self-starter and driven
- Excellent communication and interpersonal skills
- Strong problem-solving skills and analytical abilities
- Must be proficient with Microsoft Office and Google products
- A bachelor's degree in business administration, communications, or a related field is preferable
- Should be Good in Travel Related, Employee Related, HR Related, Property Management RelatedIT Related: High Level:
- Assist with managing and maintaining IT infrastructure (Mainly Laptops) in coordination with IT-OPS
- Details:
- Provisioning laptops for the employees. - Based on the information from IT Ops, she/he will take the laptop and connect it to the network and will provide remote access for IT Ops and we will configure it.
- Shipping and collecting back laptops
- Maintaining Laptops and other IT Ops hardware in the IT Stock room.
- Labeling the assets.
- In case of any network issues, supporting IT Ops through a video call
- Based on the instructions from IT Ops, need to coordinate with network vendors for any assistance.
- Replacing laptop memory, Hard disk, and battery (under guidance/instructions from IT-OPS
Travel Related:
- Infrastructure setup for international travelers
- Onsite Travel Invite letter printing and get the document signed by Dominic and send a copy to offshore
- Business Invite letter print and get the document signed by Dominic and send to offshore
- Identifying the hotel from the new locations and getting sign-off
- Share the Credit card authorization with the hotel and get the weekly invoice from the hotel
- Addressing the employee queries related to hotel accommodation
- Lift and Uber Corporate accounts set up for the transportation for business travelers
- Access card issue for the travelers who visit our corporate office in Alpharetta
Employee Related:
High Level:
Plan and execute events/occasions
Details:
- Organizing breakfast Fridays
- Monthly Happy hours
- Events management
- Relevantz special occasion planning
- Organizing and conducting Family Day & Holiday party
- sending out Anniversary emails, Occasion based greetings
- Arranging gifts/bouquets/flowers for employees for specific occasions etc
HR Related:
- Support HR in maintaining files and documents in a very highly confidential manner
Property Management Related:
Interface and coordinate with property management: Including routine maintenance, repair, and upkeep of office premises
Coordinate for Employee Access cards as needed
- Provide other administrative support as necessary, including scheduling group meetings, maintaining calendars