Physician Recruitment Coordinator

Software Guidance & Assistance, Inc., (SGA), is searching for a Physician Recruitment Coordinator for a Contract assignment with one of our premier Healthcare clients in Greensboro, NC.

Responsibilities :
Provides administrative assistance for Physician & Provider Recruitment staff, supporting the strategies for the recruitment and hiring of physicians and providers within the primary and secondary service areas including hospitals, specialty medical groups, other health system partners, and private practices.

• Maintains and coordinates provider candidate itineraries, meetings, travel, and calendars accurately and meeting deadlines. Coordinates appointment calendars and meeting schedules. Coordinates designated meetings, ensuring meeting notices, agenda, handouts, and minutes are prepared and master files maintained. Coordinates travel/meeting arrangements and processes travel expenses. Maintains master documents (minutes, reports).
• Assists with onboarding new hires and transfers. Processes and ensures timely completion of new hire paperwork, orientation, and tax forms. Works with new hire provider to coordinate I-9 completion. May process contracts within contract tracking system. Ensures that contracts are signed and distributed to appropriate parties in a timely manner. Processes paperwork to payroll and HR as appropriate. Schedules relocation with moving companies as appropriate.
• Assists with recruitment marketing tactics. Posts positions on internet job boards. Ensures accuracy of jobs posted on physician recruitment website and job posted on recruitment websites. Researches venues for marketing jobs, writes advertising copy, and posts jobs. When requested, provides recruitment marketing strategy reports, which include strategic options, dates, and provides cost analysis for posting jobs, possible conferences, etc.
• Maintains and processes data within applicant tracking system accurately and by deadline. Processes job requisitions. Assists with the development of job posting in a timely and accurate manner. Assists hiring leaders with questions on applicant tracking system.
• Provides professional administrative support services. Prepares, distributes, and files reports, memos, and correspondence. Composes forms, tables, overheads, spreadsheets, and/or databases. Establishes and maintains a functional filing system. Prioritizes and manages incoming mail distribution, prepares select responses independently or forwards items to appropriate source. Monitors and maintains office supply system. Screens and responds to questions and telephone calls, directing inquiries to appropriate person. Coordinates ongoing and special projects. Organizes and oversees assigned projects independently.
• Maintains and processes financial data. Processes all financial paperwork (Purchase Orders, vouchers, billing statements, etc.) accurately and by deadline. Coordinates income guarantee accounts with accountant. Assists with the development of capital and operational budgets in a timely and accurate manner. Monitors budget responsibilities and communicates budget status to ensure necessary resources are available. Identifies areas of cost savings/cost reduction.

Required Skills:

• HS Diploma or GED
• 3-5 years years of progressively responsible administrative experience in physician recruitment, practice administration/management, or healthcare. An equivalent combination of education and experience may be considered.
• Fast learner, self starter
• Proficiency in Excel
• Extensive knowledge of health care delivery systems and physician practice administration.
• Advanced computer skills required including proficiency with Word, Excel, PowerPoint,
• Excellent communication, writing, organizational, problem-solving, decision-making skills, and negotiation skills.

Preferred Skills:

• Associate's/Bachelor's degree preferred

SGA is a technology and resource solutions provider driven to stand out. We are a women-owned business. Our mission: to solve big IT problems with a more personal, boutique approach. Each year, we match consultants like you to more than 1,000 engagements. When we say let's work better together, we mean it. You'll join a diverse team built on these core values: customer service, employee development, and quality and integrity in everything we do. Be yourself, love what you do and find your passion at work. Please find us at .

SGA is an Equal Opportunity Employer and does not discriminate on the basis of Race, Color, Sex, Sexual Orientation, Gender Identity, Religion, National Origin, Disability, Veteran Status, Age, Marital Status, Pregnancy, Genetic Information, or Other Legally Protected Status. We are committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, and our services, programs, and activities. Please visit our company to request an accommodation or assistance regarding our policy.