Processing Archivist / Archives Assistant

Summary
This role supports the organization, processing, preservation, and access of physical and digital archival collections. The position reports to the Archives Manager and works closely with the Senior Digital Archivist and cross-functional teams.

Key Skills & Qualifications

• Minimum two years of experience in a professional archives setting

• Knowledge of archival standards and methodologies (MPLP, DACS)

• Experience with archival management systems (ArchivEra, ArchivesSpace); Preservica preferred

• Familiarity with physical and digital preservation best practices

• Strong written and verbal communication skills

• Ability to manage multiple tasks and meet deadlines

• Ability to lift up to 50 lbs. and use ladders/stairs

• Valid Illinois driver s license and personal vehicle required

Key Responsibilities

• Appraise, arrange, describe, and process archival collections

• Rehouse, label, and remove duplicate materials

• Create inventories, metadata, and digitization documentation

• Maintain collection records and update electronic inventories

• Create or assist with DACS-compliant finding aids and digital ingest

• Handle sensitive materials with confidentiality

• Support shipping, storage upgrades, and collection moves

• Assist with outreach and activities that improve collection discoverability

• Perform related archival duties as assigned

Minimum Qualifications

• Processing Archivist: Master s degree in Library or Archival Science (or equivalent)

• Archives Processing Assistant: Open to candidates without professional archival credentials