Overview
On Site
Depends on Experience
Accepts corp to corp applications
Contract - W2
Contract - 12 Month(s)
Skills
Administrative Support
Applicant Tracking System
Attention To Detail
Collaboration
Communication
Customer Facing
Documentation
Logistics
Job Details
We are looking for Recruiting Assistant for our client in Boston, MA
Job Title: Recruiting Assistant
Job Type: Contract
Job Description:
Pay Range: $55.48hr - $60.48hr
- This role provides critical interview scheduling and administrative support to multiple business partners in a fast-paced, collaborative environment.
- The position supports recruiting operations while ensuring a positive candidate and visitor experience.
- The individual will work closely with internal teams, candidates, and vendors to ensure smooth coordination of interviews, site visits, and operational activities.
- Provide interview scheduling support for multiple business areas in compliance with recruiting practices.
- Coordinate interview schedules and candidate site visits.
- Track and document applicants through the applicant tracking system.
- Communicate with applicants regarding schedules, itineraries, and questions.
- Prepare and send interview itineraries and correspondence.
- Maintain applicant documentation in accordance with record retention guidelines.
- Answer incoming phone calls and route requests appropriately.
- Utilize Workday, Microsoft Outlook, Teams, Word, and Excel for scheduling and documentation.
- Assist with calendar management and scheduling coordination.
- Serve as back-up support for administrative and operations personnel.
- Support operations with special projects as assigned.
- Ensure interview logistics run smoothly, including conference room readiness and day-of coordination.
- Greet and assist visitors and candidates, including visitor registration and parking coordination.
- Maintain organized office and common areas, including supplies and snacks.
- Provide front-desk support by monitoring reception communications and managing meeting room calendars.
- Assist with on-site meetings and company events.
- Follow Good Staffing Practices and confidentiality guidelines.
- 5 7 years of interview scheduling experience required.
- Prior customer-facing or administrative support experience preferred.
- Excellent written and verbal communication skills.
- Strong attention to detail and proofreading ability.
- Proficiency in Microsoft Word, Excel, PowerPoint, Outlook, Teams, and SharePoint.
- Familiarity with scheduling and applicant tracking systems such as Workday.
- Strong organizational, prioritization, and multi-tasking skills.
- Ability to work independently with high attention to quality and follow-through.
- Ability to maintain confidentiality and exercise discretion.
- Ability to adapt to change and process improvements.
- College degree required.
Employers have access to artificial intelligence language tools (“AI”) that help generate and enhance job descriptions and AI may have been used to create this description. The position description has been reviewed for accuracy and Dice believes it to correctly reflect the job opportunity.