Sample Coordinator

Title:                   Sample Coordinator

Location:            San Francisco, CA

Contract:            1 Week (High Possibility of Extension)

Responsibilities 

• Responsible for processing (opening, unboxing, unpacking) organizing, and tracking samples  
• Conduct Quality Assurance of all incoming samples with product data against merchandise 

• Partner with merchandising team to obtain ETA’s (Estimated Time of Arrivals) and report data to requesting teams 
• Manage sample logistics and work with partners to effectively communicate product prioritization 
• Route and track samples according to order requirements and desired destinations 
• Collaborates and works diligently to find solutions to sample challenges 
• Adheres to schedule requirements and reports issues as needed to manage partner expectations 

• Takes a keen approach to learning and researching product in order to enhance their ability to identify issues and inconsistencies in the merchandise 
• Always mindful of the sample process and adds value by continuing to improve efficiency, streamlined procedures and proactive communication 

Experience, Skills & Qualifications  

• Require a High School GED/Diploma  

• Preferred but not required: a certificate of completion for another form of further education such as an accredited business college, city college or university, or is in the process of doing so. 
• Preferred but not required: Proficient working knowledge of Mac and PC computing platforms with excellent skills in Microsoft Office Excel and other Office programs. 
• Experience with database management tools 
• Excellent interpersonal skills, communication skills and English proficiency (verbal and written) 
• Prior experience in retail, sample coordination or managing stock inventory will be highly regarded 

• Has an acute sense of urgency, understands how to prioritize tasks according to critical needs and is extremely organized 
• Ability to think and react in a high-energy, fast paced environment 
• Proven ability to meet stringent deadlines 
• Is obsessed with accuracy and pays great attention to detail 
• Self-motivator, proactive, and works independently  

• Position requires prolonged periods of time standing and kneeling 
• Must be able to lift to 25 lbs.

• CIT old samples from H1 23
• Fold down and box samples from H2 23
• Unpack and hang samples from H1 24