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Senior IT Transformation Manager - IM ADM Senior Program Manager
Job Type: Full Time
Location: California
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Position Summary
The Senior Program Manager Lasso will report to the ICU Global IT PMO Director and will be responsible for the planning, implementation, and tracking the completion of a large global integration program consisting of specific long-term inter-related programs, each of which may be composed of multiple inter-related projects, each of which will have a beginning, an end, and specified deliverables. Work shall include following an over-arching Integration Framework for programs and projects, each to be performed in accordance with the ICU Project Management Framework (PMF) and its defined phases. Depending upon need and execution success, the project scope may change/increase to include other geographies than the initial Asia-Pacific (APAC) regions. (US, Canada, and European regions have already been completed.)
Essential Duties & Responsibilities
Plan the Integration/Separation Program
Define the Governance model for the APAC Order-to-Cash Integration Program, which includes Supply Chain (including Demand and Supply Planning), Order Management through Fulfilment, Accounting, Finance, and Device Service business process work streams.)
Working in collaboration with ICU IT Leadership and the Lasso Program Steering Committee define the scope of the Integration Program and its several programs and projects
Define the communications process and frequency for the Program by country/workstream as needed
Define and hire to the need for a team of program managers, project managers, and analysts
Create and execute to a high-level integrated detailed work plan that identifies and sequences the activities needed to successfully complete the remainder of the global Integration program
Determine the initial resources (time, money, equipment, etc.) required to complete the program by program and by project and then maintain the resources plan over time
Develop a schedule of integrated schedules for program completion that effectively allocates resources
Brief program and project schedules with C-Level executives, senior management, and other staffs affected by project activities; ensuring revision and update of the schedules as required
Determine the objectives, benefits, and measures upon which the overall program and its several programs/projects will be evaluated at completion
Staff the Projects
In consultation with IT Leadership, recruit and select staff for the integration with appropriate skills for project and administrative activities
Work with IT leadership to contract qualified consultants to work on the program/projects, as needed
Implement the Program/Projects
Ensure the execution of the Integration Programs in accordance with its approved project plan(s)
Complete/develop forms and records to document project activities in accordance with the Integration Framework defined above and per the ICU IT Program Management Framework as appropriate
Establish a storage structure to ensure that all program/project information is appropriately documented, retained, and secured
Monitor the progress of the program and make adjustments as necessary to ensure the successful completion of the Program and its constituent programs/projects
Review the quality of the work completed with the project teams on a regular basis to ensure that all meet ICU IT, program, and corporate standards
Control the Program/Projects
Develop roll-up reports on the Program for management and for stakeholders
Assist in monitoring budgeted program expenditures by project where appropriate
Assist in monitoring cash flow projections and report actual cash flow and variance to senior management on a regular basis (monthly/bimonthly)
Ensure that all financial records for the program are up to date
Evaluate the Program/Projects
Ensure that program and project deliverables are on time, in budget, and at the required level of quality
Evaluate the outcomes of the Program, programs, and projects during required post-mortems
Knowledge, Skills & Qualifications
Strong knowledge of Project and Program Management methodologies and how to apply them
Previous experience managing similar large acquisition integration programs
Experience with integrated schedules and a very large number of simultaneous activities
Strong organizational skills and a high level of attention to detail
Excellent verbal and written communication skills
Ability to prioritize key business objectives and respond quickly to changing priorities
Ability to excel in a geographically-dispersed remote team environment and positively influence others
Ability to multitask and work in a fast-paced environment
Proficient in Excel, Word, PowerPoint, Outlook, Sharepoint, SmartSheet, MS Project
Proficient in simple accounting, budget tracking, and data base management
Education and Experience
Bachelor s degree from an accredited college or university required
Minimum 10-15 years of planning and 10-15 years of senior management experience required
Experience managing full-life cycle IT Applications development required
Experience managing in a waterfall systems development lifecycle methodology required
Experience managing in a (hybrid) agile development lifecycle desired
Experience managing acquisition-related follow-on integration projects required
PgMP, PMP, Prince2, or equivalent Certification highly desired
Fluency in Japanese is highly desired
Experience in Enterprise or Project Management tools (e.g., MS Project, Planview, SmartSheet) desired
Extensive experience with Oracle ERP/MRP systems required
Experience working in a regulated environment desired
Supervisory experience required; PM Mentoring experience desired
Minimum Qualifications
Must be at least 18 years of age
Must pass pre-employment drug screen and background check
Travel Requirements
Typically requires travel less than 20% of the time; international travel should be expected
Physical Requirements and Work Environment
Likely will be required to work across multiple time zones, evenings, and weekends to meet project milestones.
This is largely a remote, sedentary role.
The execution of a program/project may sometimes require work in nonstandard workplaces.
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