Sr. Proposal Manager/Writer

Position Summary: Lead all phases of developing and delivering high quality, compelling responses to US Government solicitations for information technology services. This includes proposal writing and management, data call coordination, content editing, proofreading and desktop publishing. The writing component of this role is primarily the non-technical portions of the proposal (i.e., cover letters, executive summaries, team qualifications, various management plans, project descriptions, resumes, win themes and differentiators, representations & certifications, etc.), but will also include polishing technical content received from our subject matter experts and other contributors. This is a HYBRID position with a highly flexible telework policy. The successful candidate will be local to the DC Metro area and is able to work in our Rockville, MD headquarters office as needed.

Responsibilities:

• Perform detailed analysis of RFP/RFQ/RFI/Sources Sought documents to assess requirements.
• Develop proposal directive/proposal management plan/compliance matrix and production schedule to ensure all required proposal documents are produced properly and on time.
• Analyze solicitations, develop clarifying, and risk mitigation questions for submittal.
• Prepare capabilities matrices, compliance matrices and proposal checklist.
• Create and maintain proposal calendars.
• Facilitate proposal kick-offs and subsequent proposal meetings and status reviews.
• Responsible for the development and distribution of appropriate proposal-related documentation, including compliance matrices, adherence to style guides, annotated outlines, proposal schedules, writing guidance, and kick-off presentations.
• Coordinate with subject matter experts/writers, teaming partners, and pricing department. Ensure all parties are aware of their responsibilities and deadlines.
• Manage writing assignments and receipt of all proposal materials with authors and teaming partners in accordance with the proposal timeline. Provide detailed guidance to proposal contributors and partners or subcontractors.
• Writing, editing, and/or enhancing proposal content, to include management approaches, transition plans, staffing plans, past performance citations, resumes, and quality plans.
• Translate solutions, including technical information, into compelling and compliant business proposals.
• Review all proposal drafts and final documents to ensure responsiveness, accuracy, and quality.
• Organize and lead proposal color team reviews. Develop and execute the color team recovery plans.
• Review proposals for compliance and ready for production and delivery, be it electronic or printed submission.
• Perform post submission proposal closeout activities.
• Lead win/loss debriefing review and lessons learned sessions.

Must Have:

• Ability to easily shift focus from proposal to proposal to meet changing deadlines.
• Ability to work a flexible schedule, which may require occasional weekend and/or evening work.
• Ability to track assigned tasks and get back to the management team with schedules and priorities.
• Ability to collaborate effectively with management.

Required:

• Bachelor's Degree in English, Communications, Business, Marketing or similar. (5 years of applicable experience can be considered in lieu of Bachelor s degree).
• 8+ years experience in Federal Proposal development with a focus on Information Technology services.
• Experience concurrently leading and supporting complex proposals in the DoD and Federal Civilian space.
• Expertise in O365/Microsoft Office Suite software (Word, Excel, and PowerPoint);
• Excellent writing, editing, and proofreading skills, with the ability to convey complex information in a clear and concise manner.
• Excellent proposal management and organizational skills, with ability to manage multiple proposals simultaneously to meet deadlines.
• Demonstrated experience with leading large-scale proposal efforts and generating proposal artifacts (outlines, shells, briefings, schedules, compliance, etc.)
• Impeccable time management, organizational, attention to detail and prioritization skills
• Familiar with iterative proposal development techniques in support of the maturation of proposal sections
• Ability to easily shift focus from proposal to proposal to meet changing deadlines.
• Ability to work a flexible schedule, which may require occasional weekend and/or evening work.
• Ability to collaborate effectively with management.

Desired:

• Formal proposal training/certification, eg: Shipley, APMP, SMPS.
• Understanding of software development processes, project management practices and agile methodologies.
• Prior career experience as a hands on technologist (eg: Software Programmer, Database Administrator, Infrastructure Engineer, or Technical Project Manager)
• Proficiency in Adobe Creative Suite (InDesign, Illustrator, Acrobat Pro)
• Ability to qualify opportunities by reviewing solicitation and comparing against EIT s capabilities and past performance.
• Prior experience reviewing agency forecasts and downloading opportunities directly from GSA eBuy, Sam.gov, STARS III, etc.

About: ExpediteInfoTech, Inc. (EIT) is a SBA 8(a) certified small business. Headquartered in Rockville, MD since 2012, EIT has provided specialized technical, cybersecurity, IT, and financial advisory solutions to the Federal, State and County governments. Our clients include the US Department of Education, US Department of Transportation, US Department of Justice, US Department of Health & Human Services, Montgomery County government, Prince George's County Government, the governments of the State of Maryland and the District of Columbia. EIT is appraised at level 3 for CMMI Services & CMMI Development, as well as ISO 9001:2015, ISO 20000-1:2018 and ISO 27001:2013.

EIT offers a competitive benefits package including medical, dental, vision and prescription drug coverage, paid time off, federal holidays, matching 401K plan, and tuition/professional development reimbursement benefits.

EIT is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by applicable law.