RESPONSIBILITIES:
Kforce has a client that is seeking an Executive Administrative Assistant in Houston, TX.
Key Responsibilities include:
* Manage the calendar, including scheduling, prioritizing meetings, and resolving conflicts across time zones
* Screen and manage communications), ensuring timely and appropriate responses
* Coordinate travel, prepare itineraries, and process related expense reports in compliance with company policy
* Prepare meeting agendas, talking points, and follow-up actions for cybersecurity team meetings
* Support the preparation of materials, including presentations, reports, and dashboards
Operational Coordination:
* Organize Cybersecurity leadership meetings, including logistics, note-taking, and action tracking
* Maintain a master calendar of cybersecurity items including tracking deliverables across the cybersecurity program
* Track deliverables across Cybersecurity programs (e.g., risk assessments, compliance reviews, awareness campaigns)
* Assist with budget tracking, purchase requests, and vendor coordination
* Support processes for team members and vendors for the cybersecurity team
* Planning of events, meetings, lunch, dinner and other types of meets for the cybersecurity team
Communications & Liaison:
* Coordinate external engagements with regulators, partners, and vendors, ensuring timely and professional correspondence
* Uphold confidentiality and discretion regarding all sensitive information
Project & Process Support:
* Help drive team efficiency through process improvements
* Assist in tracking departmental KPIs, budget utilization, and strategic initiative progress
* Maintain organized records, contracts, and reference materials
* Support planning and execution of events, briefings, and offsites
REQUIREMENTS:
* 3-5 years of experience in administrative support
* Exceptional organizational, written, and verbal communication skills
* High degree of professionalism, discretion, and integrity
* Proficiency in Microsoft 365 (Outlook, Teams, Excel, PowerPoint, Word, SharePoint)
* Strong attention to detail and ability to manage multiple priorities under tight deadlines
Preferred:
* Experience managing purchase orders, budgets, and vendor coordination in enterprise settings
* Proficiency with collaboration tools such as ServiceNow, Concur, Smartsheet, or similar platforms
The pay range is the lowest to highest compensation we reasonably in good faith believe we would pay at posting for this role. We may ultimately pay more or less than this range. Employee pay is based on factors like relevant education, qualifications, certifications, experience, skills, seniority, location, performance, union contract and business needs. This range may be modified in the future.
We offer comprehensive benefits including medical/dental/vision insurance, HSA, FSA, 401(k), and life, disability & ADD insurance to eligible employees. Salaried personnel receive paid time off. Hourly employees are not eligible for paid time off unless required by law. Hourly employees on a Service Contract Act project are eligible for paid sick leave.
Note: Pay is not considered compensation until it is earned, vested and determinable. The amount and availability of any compensation remains in Kforce's sole discretion unless and until paid and may be modified in its discretion consistent with the law.
This job is not eligible for bonuses, incentives or commissions.
Kforce is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.
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Employers have access to artificial intelligence language tools (“AI”) that help generate and enhance job descriptions and AI may have been used to create this description. The position description has been reviewed for accuracy and Dice believes it to correctly reflect the job opportunity.
- Dice Id: kforcecx
- Position Id: ITWQG2159788
- Posted 22 hours ago
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